High Qualifty Free Appointment Scheduling Software in 2021

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[2021's Picks]

We’ve created a comprehensive list of the top free options for appointment scheduling software.

In our research, you’ll find reviews of features, information on ease of use, integrations, customer support, upgrades, available add-ons, FAQ, and more. Check our reviews of the best free appointment scheduling software and get your answers straight.

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1. Appointy

If you want easy Google Calendar booking from the phone on the client’s side, and reporting, customization, and offering service add-ons on yours, Appointy should be your choice. Full Review

  • Mobile bookings
  • Mobile admin console
  • Mandatory prepayments
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If you want easy Google Calendar booking from the phone on the client’s side, and reporting, customization, and offering service add-ons on yours, Appointy should be your choice. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★★ 5/5

Integrations

★★★★☆ 4/5

2. EngageBay

If you’re in B2B or real estate and want a solution that allows both appointment setting and lead nurturing, EngageBay’s simple and intelligent software is a perfect choice. Full Review

  • Live chat
  • Standout CRM capabilities
  • Strong email marketing
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If you’re in B2B or real estate and want a solution that allows both appointment setting and lead nurturing, EngageBay’s simple and intelligent software is a perfect choice. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★☆ 4/5

Integrations

★★★★★ 5/5

3. MeetFox

Those looking for a free/affordable paid solution that includes automated invoicing should try MeetFox. Paid plans for this easy-to-use software start at only $11/month. Full Review

  • Free support provided
  • Extremely easy to use
  • Affordable upgrade to paid plans
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Those looking for a free/affordable paid solution that includes automated invoicing should try MeetFox. Paid plans for this easy-to-use software start at only $11/month. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★★ 5/5

Integrations

★★★★☆ 4/5

4. Setmore

Service-oriented businesses catering to people in different locations will love this user-friendly software. Enjoy the uncluttered interface, staff logins, and customizable text reminders. Full Review

  • Drag-and-drop rescheduling
  • Customizable text reminders
  • Smartphone appointment scheduling
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Service-oriented businesses catering to people in different locations will love this user-friendly software. Enjoy the uncluttered interface, staff logins, and customizable text reminders. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★★ 5/5

Integrations

★★★★☆ 4/5

5. Bookafy

If you run an international business and want to show off its recognizable font and colors, choose this feature-rich software. Unlimited languages and automatic time zones are a bonus. Full Review

  • Customizable colors and fonts
  • Unlimited appointment types
  • Unlimited language options
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If you run an international business and want to show off its recognizable font and colors, choose this feature-rich software. Unlimited languages and automatic time zones are a bonus. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★★ 5/5

Customer Support

★★★★★ 5/5

Integrations

★★★★☆ 4/5

6. SimplyBook

If you’re a busy manager wanting to expand the business globally, SimplyBook.me’s customizable templates, easy permission-setting and time zone detector are just the right thing for you. Full Review

  • Admin app
  • Directory listing
  • Booking website & widget
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If you’re a busy manager wanting to expand the business globally, SimplyBook.me’s customizable templates, easy permission-setting and time zone detector are just the right thing for you. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★☆ 4/5

Customer Support

★★★★☆ 4/5

Integrations

★★★★☆ 4/5

7. Appointlet

If you’re running an enterprise whose marketing efforts are paying off, this user-friendly software with CRM and unlimited bookings is just the thing you need. Full Review

  • Unlimited bookings
  • Personalized links
  • Add logo
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If you’re running an enterprise whose marketing efforts are paying off, this user-friendly software with CRM and unlimited bookings is just the thing you need. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★☆ 4/5

Customer Support

★★★★☆ 4/5

Integrations

★★★☆☆ 3/5

8. 10to8

If you need free scheduling software for a small, one-location business, 10to8’s intuitive interface, reports, and customizable booking page should be your choice. Full Review

  • Text reminders
  • Two-way synchronization
  • Two-way client chat on email
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If you need free scheduling software for a small, one-location business, 10to8’s intuitive interface, reports, and customizable booking page should be your choice. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★☆ 4/5

Integrations

★★★★★ 5/5

9. Square Appointments

The best appointment scheduling app for iPhone is free for individuals and great for businesses in multiple locations. Full pre-payments and optimized staffing are just some of the features. Full Review

  • Google Calendar sync
  • Data security (PCI) compliance
  • Multiple location & time zones sync
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The best appointment scheduling app for iPhone is free for individuals and great for businesses in multiple locations. Full pre-payments and optimized staffing are just some of the features. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★☆ 4/5

Integrations

★★★★★ 5/5

10. Acuity

Small businesses such as beauty parlors and wellness centers can hugely benefit from Acuity’s free plan. Powerful reporting and rescheduling prevention ensure a smooth booking process. Full Review

  • Powerful reports
  • Unlimited service listing
  • Unlimited scheduling/1 calendar
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Small businesses such as beauty parlors and wellness centers can hugely benefit from Acuity’s free plan. Powerful reporting and rescheduling prevention ensure a smooth booking process. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★☆ 4/5

Integrations

★★★★★ 5/5

11. Picktime

For those running a multi-location business with quite a few employees, Picktime’s location access, staff scheduling, and workforce optimization tool are a great choice. Full Review

  • User-friendly
  • Robust reporting
  • Multi-location bookings
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For those running a multi-location business with quite a few employees, Picktime’s location access, staff scheduling, and workforce optimization tool are a great choice. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★★ 5/5

Customer Support

★★★★☆ 4/5

Integrations

★★★★★ 5/5

12. Fresha

Fresha is a full-service business solution, perfect for product-based businesses. Manage your product inventory, get reports, and market yourself via a mini booking site. Full Review

  • Excellent mobile apps
  • Outstanding customer support
  • Powerful full-service business solution
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Fresha is a full-service business solution, perfect for product-based businesses. Manage your product inventory, get reports, and market yourself via a mini booking site. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★☆ 4/5

Customer Support

★★★★★ 5/5

Integrations

★★★★☆ 4/5

13. Calendly

Those on a tight budget can choose between Calendly’s free smart tools and affordable paid plans. Customizations and integrations with popular organizational tools are a bonus. Full Review

  • Useful integrations with popular tools
  • Schedule unlimited online appointments
  • Affordable and powerful paid upgrades
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Those on a tight budget can choose between Calendly’s free smart tools and affordable paid plans. Customizations and integrations with popular organizational tools are a bonus. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Customer Support

★★★★★ 5/5

Integrations

★★★★☆ 4/5

 

 

Free Appointment Scheduling Software: Individual Reviews

Appointy
Appointy

Best for Plan Customization & Features

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  • Robust reporting
  • Mobile admin console
  • Mobile booking
  • Mandatory prepayments
  • Limited to 100 appointments
  • Limited language options
  • Can be glitchy on phone

Overview

Since 2009, Appointy has been helping businesses automate their booking processes.

After college, Namesh Singh, Appointy’s CEO, initially ran the software solutions company from his laptop.

Clients soon started asking for software as a service booking solution, and Singh conceptualized the idea in 2007.

One year later, the software was fully operational.

Features

Take a look at the Appointy features:

Google Bookings

If you’ve been looking for a scheduler that can allow you to accept booking directly from Google Calendar, this is your best bet.

With this feature, you can take online appointments 24/7, 365 days a year.

Mobile Version

Businesses that allow clients to make bookings using their mobile phones are likely to see a growth in revenue. Why?

Clients can make appointments on the go during their free time using phones instead of having to log into desktops.

This free online appointment scheduling software has a mobile app that works on both the front and back ends.

Marketing

Appointy has coupons that clients can use to get discounts when upgrading.

Also, the solution has gift certificates that customers can purchase for their family and friends or for personal use.

Clients can choose to purchase the certificate in person or redeem them online upon booking.

However, note that this feature is only available for use after adding a payment gateway.

Also, you can offer service add-ons instead of giving discounts. Examples here are a free cup/glass of beverage or free deliveries.

Reports

This free online scheduling and appointment booking software has one of the most robust reporting features compared to its counterparts. From the admin panel, you can be able to view the following:

  • Sales reports
  • Customer reports
  • Appointment reports
  • Alert reports
  • Credit charge reports
  • Tips reports
  • SMS reports

Calendar Appointment Management

You can navigate the software by day, week, and month to see available time slots.

From the admin panel, you can see the distribution of bookings amongst your staff.

Clients can make bookings from Facebook or Google, without creating accounts, unless they want to use the app.

Here, users can make group, back-to-back, or recurring bookings.

If clients need to reschedule their bookings for whatever reason, this software makes the process a breeze, with its drag-and-drop reschedule feature.

Payments

Have you been looking for a free of charge appointment scheduling software that accepts prepayments to show client commitment?

Appointy allows you to ask your customers to make a deposit, whether it’s the full amount or percentage of the entire fee.

Also, if you like, you can add tax charges to your service fee. But, if you’re more comfortable with having a separate software for that, take a look at the best tax business software out there.

The scheduler also allows you to link to the following merchants to receive payments:

  • Authorize.net
  • PayPal

Note that the company has already integrated the above, and all you have to do is enable them.
To activate Square and Stripe, you must set them up with your pre-existing accounts.

Notifications

Are you looking for software that can help you reduce no-shows?

Appointy sends automatic reminders in the form of email or text messages to ensure that your clients set some time aside for the appointment.

From your admin panel, you can also view notifications on new appointments.

This feature helps you keep tabs on how your business is performing.

So what happens if a client makes a cancellation?

This scheduler allows you to promote last-minute deals either on your Facebook profile or website, to make the best use of the newly available time slots.

Apps & Integrations

This scheduler is compatible with: iOS, Web, Android Windows, Mac, and Linux.

You can integrate this free online scheduling tool with over 2000 applications and software using Zapier.

  • Autopilot
  • Mailchimp
  • Microsoft Excel
  • Gmail
  • Zoom

Ease of Use

You don’t need to be a techie to use Appointy.

Figuring out how to navigate and utilize the various features is almost natural with the user-friendly user interface.

This company regularly updates its user interface to address previous complaints.

If you don’t like too many things on your screen, you can minimize some options.

Deployment

  • Android
  • Windows
  • Web
  • iOS
  • Mac
  • Linux

Customer Support

Appointy offers email, phone, and a chat support option. The support team claims to reply in under five minutes.

Well, I tested this out. I asked a question, and it took the customer staff less than a second to get back to me.

What followed after the reply was superb.

The staff sent me solutions complete with diagrams on how to sort out my issue in case I got stuck.

There was also a follow-up email with details of our conversation, in case I needed reference later on.

Please note that client support in the UK and US is 24/7.

Who Is Appointy Best for?

This free web-based appointment scheduling software is suitable for a variety of industries such as:

  • Salons and barbershops
  • Governments and NGOs
  • Medicine, fitness, health, and wellness
  • Professional services (lawyers, accountants)

Pricing

Take a look at the pricing plans and features that come with it.

The paid version (there is a free trial) The premium version
Unlimited bookings SSL security
Google calendar sync + iCal feed Resource scheduling
Unlimited services Dedicated RM
Live email support Elimination of Appointy’s branding
Text message customization
Custom installation
Custom features
SLAs

 

EngageBay
EngageBay

Best for Startups

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  • Responsive customer service team
  • Strong email marketing
  • Great CRM tool
  • Email/Live chat options
  • No SMS function
  • Problematic video uploading on landing pages

Overview

EngageBay launched the scheduler in 2016.

This software integrates customer relationship, marketing, and sales tools seamlessly to help your business grow.

Besides booking appointments, the software captures and nurtures your leads, eventually converting them into satisfied clients.

Features

Here are the scheduler’s main features:

Time Zone Adaptability

Do you serve clients internationally?

EngageBay is inclusive software that displays appointments by a client’s time zone.

Embed Forms

The software allows you to create a maximum of five forms that you can use to embed in links that you send to your clients.

CRM

This scheduler gives you 1000 free branded emails and contacts every month.

You get contact management, ticket management, and lead handling to help strengthen your customer relationship game.

Calendar Appointment & Management

EngageBay comes with a free calendar, but you can also choose to add your Office 365 or Google Calendars.

You can view daily or monthly events that clients have booked to help you plan ahead.

On the calendar, you can set your availability and send links to your clients to allow them to choose a slot that suits them.

Payments

Using Zapier, you can connect the following payment options to your account:

  • PayPal
  • Stripe

It’s also good to find an accounting software that is free if you’re starting your business, and you need assistance with cash flow monitoring and taxes.

Notifications

EngageBay allows you to set reminders according to a duration that is suitable for you.

Both clients and staff get email reminders to ensure everyone shows up for the meeting.

Apps & Integrations

This software is compatible with: iOS, Android, Windows, cloud, Windows, Mac, and Linux.

You can integrate this software with:

  • Zapier
  • Xero
  • Mailgun
  • Sendgrid
  • Postmark

Ease of Use

EngageBay has a simple but intelligent design that’s user-friendly for both you and your clients.

The dashboard is easily navigable, helping you find anything that you need stress-free.

Deployment

  • iOS
  • Android
  • Windows
  • Cloud
  • Linux
  • Mac

Customer Support

Users can contact support via email and live chat.

Who Is EngageBay Best for?

This free appointment scheduling software for small businesses is suitable for the following enterprises:

  • SaaS
  • Call centers
  • Non-profits
  • Real estate
  • B2B

Pricing

This scheduler’s paid version some additional features:

  • 15000 to unlimited contacts
  • Website messaging
  • Up to 20GB file storage
  • Push notifications
  • Webs rules
  • Automation/workflows
  • Triggers
  • Landing page coding
  • API
  • Analytics
  • Customer reporting

And so much more!

MeetFox
MeetFox

Best for Online Business Startups

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  • Extremely easy to use
  • Free support provided
  • Highly rated and recommended
  • Affordable upgrade to paid plans
  • 3 meetings per month limit for free plan
  • Few advanced features/integrations

Overview

MeetFox is a relatively new contender in the field of free online appointment scheduling software. The platform’s focus is on ease of use and simplicity while still providing the necessary tools.

Features

Clients can pick open slots on your calendar directly to schedule online or in-person meetings. Automated alerts and invoicing will make your life easier and ensure you provide a better service.

The free plan looks as follows:

  • 3 meetings/month
  • Scheduling
  • Video calls
  • Payments (Stripe only)
  • Support 7 days a week

By supporting video calls, and payments, MeetFox allows you to effectively run a client-facing business for free. The main problem comes in with the 3 meetings per month limit which will hamper your ability to work. If you need it, there are also a shortlist of handy paid add-ons you can purchase on a monthly basis:

  • Call recording: $10
  • Group calls: $5 (4), $10 (8), $20 (12)
  • Custom CNAME and email address: $5

In case you need a free conference call service, you’ll be happy to know that there are splendid ones out there.

Pricing

The paid plans are fairly affordable (starting at $11 per month), and even the basic plan upgrades you to 20 meetings a month which is more suitable for a full-time occupation. Unfortunately, there are no free plans for business or enterprise packages.

That being said, not all free scheduling software also comes with professional support, which is a good plus. MeetFox is reviewed very highly by professionals and customers alike. The only potential pitfall is that it’s not the most advanced platform with very few third-party integrations. That being said, it’s an accessible and capable free tool to help kickstart your online business.

Setmore
Setmore

Best for Virtual Meetings & Service-Oriented Businesses

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  • User-friendly
  • Smartphone appointment scheduling
  • Customizable text reminders
  • Drag-and-drop rescheduling
  • Limited payment integrations
  • No text confirmations

Overview

Since 2011, Setmore has been helping businesses manage their bookings effortlessly.

The Enterprise started as an offshoot of Full Creative.

The company started by adding new features every two weeks until it achieved a complete package.

The company’s desire to create intuitive software suitable for non-techies paid off since it’s one of the most user-friendly schedulers on our list.

Features

These are the main features of the Setmore software:

Teleport

The teleport feature on this online appointment scheduling software is free.

If your business is service-oriented and you don’t need face-to-face meetings with clients, you’ll find this feature essential – especially during these crazy COVID-19 days.

If you’ve been looking for a way to cater to clients in different geographical locations, Setmore’s teleport will cover all the bases on the international front.

As you can see, this feature offers both you and your clients unrivaled convenience.

Public-Facing Bookings Page

Upon signing up, you’ll get a free page where clients can make their bookings. This page allows you to list your services and staff availability. In addition, you can add a page to your website to enable clients to make bookings without the need to make phone calls.

Staff Profiles

This software allows you to create staff profiles to showcase their services and availability hours.

Your staff can also get logins where they can view everyone’s hours for easier planning to help them manage their calendars better.

Customer Profiles

This scheduler has a custom page that contains client information like name, appointment date, the amount paid, and special notes. From here, both you and your staff can track client trends for campaigns.

Calendar Appointment & Management

This scheduling appointment software‘s free version has a modern-looking calendar that allows online booking 24/7.

The calendar displays your availability and will enable clients to not only book appointments but also to write special notes where necessary.

Here, customers can choose a provider that they prefer. The feature also allows you to block slots when you’re unavailable. The calendar allows clients to make bookings during off-peak hours when they’re less busy.

Payments

Setmore lets you take payments online using Square integration either via:

  • Card swiping
  • Card dipping
  • Google and Apple Pay

The biggest downside of this scheduler is that it doesn’t offer popular payment options such as PayPal, Stripe, or Authorize.net.

Notifications

Setmore sends you email alerts every time a customer makes a new booking or reschedules.

Also, both your staff and customers get reminders for dates and timings of pending appointments.

Additionally, if you specifically need software for employee scheduling that is free of charge, we’ve got you covered.

Apps & Integrations

This free appointment scheduling software for mac is also compatible with Android, iOS, Windows, and Cloud. You can integrate Setmore with software like:

  • Teleport
  • Zendesk
  • QuickBooks
  • Salesforce
  • Google Calendar

Ease of Use

One of the reasons we added this scheduler to our list is that it’s effortless to use. Setup is easy and straightforward.

The interface is spotless and uncluttered. Rescheduling is easy for clients because all they have to do is drag-and-drop their bookings without the need to fill in the information again.

The drag-and-drop interface makes it easy for clients to make appointments.

Deployment

  • Android
  • Windows
  • Cloud
  • iOS
  • Mac

Customer Support

This software has top-notch customer support that operates 24/7.

There’s always a chat specialist hanging around to help you whenever you get stuck. Getting a reply here takes less than a minute.

If you’d rather talk instead of typing, worry not. This software has phone support that is available round the clock.

Who Is Setmore Best for?

This free appointment scheduling software is suitable for the following industries:

  • Beauty salons
  • Medical practice
  • Counseling business
  • Online teaching
  • Remote writing agencies

Pricing

Here are additional features that come with the paid option:

  • Customizable text reminders
  • Live booking
  • Stripe integration
  • Debit card payments
  • Two-way calendar sync
Bookafy
Bookafy

Best for Multi-Language Businesses

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  • Unlimited language options
  • Customizable colors and fonts
  • Unlimited appointment types
  • Automatic time zone selector
  • Limited payment options
  • No SMS reminders

Overview

Casey Sullivan founded Bookafy, a SaaS startup, and launched the scheduler in 2016.

Although the company is younger compared to its competitors, it has created one of the most flexible and powerful online solutions in the market.

The simple feature-rich software easily makes it to our list as one of the greatest free online appointment scheduling software thanks to its ability to manage appointments effortlessly.

Behind the scenes, this software has one designer, six developers, and four support staff, all working together to give users a brilliant experience.

Features

Here are Bookafy’s primary features:

Free Website

The website allows you to represent your business using your brand’s colors and suitable fonts.

Therefore, your clients will find it easy to locate your business online.

On the site, you can showcase your services and working hours to attract potential clients.

Automatic Time Zone Selector

When conducting international business, it’s essential to remember time zone differences.

This scheduler shows both clients and business owners the respective time zones, allowing users to display or pick appropriate time slots.

Mobile-Friendly

This scheduler is mobile-ready, bringing convenience to your customers, as they can book appointments from anywhere round the clock. Also, this feature makes it possible for you to manage your appointments on the go.

This is especially useful for freelancers and field workers.

Calendar Appointment & Management

The free appointment scheduling PC software has an excellent calendar that allows you to view details on a daily, weekly, or monthly basis. Also, you can view each staff’s appointments, making it easy to see how your business is performing.

Here, users can also book multiple appointments using one session as opposed to booking separately, which can be time-wasting.

Payments

You can accept payments via either Stripe or Authorize.net. Although Bookafy doesn’t have a PayPal option, the company states on its website it will avail it soon.

Notifications

Bookafy sends email confirmations to let clients know that their booking was successful. Clients and staff get reminders to eliminate no-shows and to ensure that staff avail themselves on the day/time for seamless service delivery.

Apps & Integrations

The scheduling software for Windows is also compatible with: Cloud, Android, iOS, and Mac. Bookafy allows integrations with your favorite apps such as:

  • MailChimp
  • GoToMeeting
  • Zoom
  • Authorize.net
  • Stripe

Ease of Use

Setting up Bookafy takes just a few seconds. It’s during this stage that you fill in details like your working hours, users, and appointment types, such as phone calls, meetings, or demos.

The user interface is modern-looking and uncluttered and everything that you need accessible.

Customer Support

Bookafy has 24/7 live support. The scheduler offers a variety of client support options such as phone, email support, or screen share.

Who Is Bookafy Best for?

This solution is suitable for industries like:

  • Education
  • Churches
  • Sales organizations
  • Cleaning services
  • Wellness center
  • Counseling businesses

Pricing

As I mentioned above, this office appointment scheduling software free is one of the most robust when it comes to features.

The paid option comes with the following functions but not limited to:

  • Text reminders
  • Multiple calendar options (Ical, Outlook, iCloud, Exchange, Office365, and Google Calendar)
  • Custom form fields
  • Authorize.net and Stripe payment options
  • Custom integrations with the Bookafy team
  • Unlimited staff users
  • More integrations (Zapier, CRM)
SimplyBook
SimplyBook

Best for Service-Oriented Businesses

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  • Booking website
  • Booking widget
  • Admin app
  • Limited custom features
  • Limited to 50 appointments
  • Lengthy signup process

Overview

This scheduler has been helping businesses automate their bookings since 2008.

The software is a favorite for many, with its attractive booking websites, customizable templates, reminders, easy rescheduling, and cancellation, amongst others.

Features

Here are SimplyBook’s features:

Manual & Automatic Bookings

There are other ways through which clients might stumble upon your business, besides your bookings page, hence might show up abruptly. This client appointment scheduling software‘s free version allows you to take bookings manually as well as online.

Administration

You can easily monitor your business on the go, using your iOS or Android device.

This software accommodates multiple users and allows you to assign rights and permissions for data and system security, as well as easier management.

Recurring Appointments

As a business owner, having clients book several appointments ahead of time helps you plan your resources better.

Your customers also rest easy knowing that you will offer them the services that they repeatedly need as their provider of choice.

Time Zone Locator

Clients from all over the world can make bookings with this free appointment scheduling software.

If you’ve been looking to expand your business globally, SimplyBook is suitable for you.

Client Reviews

This feature is essential for you if you want clients to spread the good word about your services.

As a customer, you can be sure that a business will offer you the best services because they wouldn’t want to risk having a lousy reputation online.

Calendar Appointment & Management

This app has a calendar management system that allows clients to give additional notes alongside their bookings.

Clients can also view service providers for variety.

Payments

You can send or receive money while using this scheduler via:

  • PayPal
  • Stripe
  • Credit cards

Notifications

After bookings, this free appointment scheduling software for 2021 sends automatic customizable notifications to confirm successful bookings. The system also sends automated reminders regarding pending appointments.

If you like, you can purchase an SMS package as a separate feature.

Apps & Integrations

You can integrate SimplyBook into hundreds of apps using Zapier. Examples here are:

  • Gmail
  • Slack
  • Salesforce
  • Freshbooks
  • Zenkit

Ease of Use

The sign-up process can overwhelm users that are not familiar with setting up their own software.

However, the interface is user-friendly and intuitive, making usage a breeze once users familiarize themselves with it.

Deployment

  • Android
  • Windows
  • Windows mobile
  • Linux
  • Cloud
  • iOS

Customer Support

Clients can reach SimplyBook’s support via email, phone, or live chat.

Who Is SimplyBook Best for?

This software for beauty appointment scheduling is free and is also suitable for use in the following areas:

  • Universities
  • Call centers
  • Embassies
  • Medical practices
  • Covid-19 testing centers

Pricing

The paid version has the following additional features:

  • Three-to unlimited custom features
  • Coupons
  • Sales POS
  • HIPAA compliance
  • Link removal
  • 35 providers
  • Up to 2000 bookings
Appointlet
Appointlet

Best for Personalization & Branding

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  • Customizable booking option
  • Unlimited bookings
  • User-friendly
  • No re-schedule feature
  • One calendar/user

Overview

Appointlet has been serving businesses and their clients since 2012.

The flexible booking management system can accommodate enterprises in various industries, regardless of the size.

This software simplifies the booking process for clients while making it easier for you to manage bookings from any internet-enabled device.

This scheduler comes with features like reminders and confirmations, online payments, CRM, and many more.

Features

Here are Appointlet’s features:

Unlimited Bookings

This appointment scheduling software that’s free online allows your clients to make as many bookings as possible.

This is an especially impressive feature if you’ve been marketing your business aggressively, and your efforts are starting to pay off.

Unlimited Meeting Types

Have you ever wished that you could classify your meeting to help you prepare well in advance?

Appointlet lets you group your pending session into categories to help you plan your time well, for instance:

  • 10-minute intro
  • 30-minute PowerPoint presentation
  • 30-minute Q&A

Unlimited Form Fields

With this scheduler, you can add as many fields in your forms as possible, to help you learn everything about clients.

Examples include:

  • Name
  • Location
  • Special notes
  • Marital status

Logo

It helps when you have software that lets you append your logo to your bookings page.

Appointlet allows you to use your logo to help your clients identify you from the crowd.

This feature lets your customers know that they’re dealing with the right business.

Personalized Links

This scheduler lets you personalize your bookings page to set you aside from your competitors.

Here, you can add your business’s URL to allow clients to check out your business services and any other information that they may require.

Grant Team Access

Appointlet is one of the top-rated free appointment scheduling software on our list because it lets you invite your team to sign into the software. This way, your staff can easily manage their timings, lessening the workload for you.

Calendar Appointment & Management

This scheduler has a booking page via which you can view all your bookings and find out how your business is performing.

This page displays crucial information like meeting frequency, member profile, and much more.

Here, you can set your staff’s availability to let your customers know the best times to make appointments.

You can also connect your team with their calendar, i.e. Office 365 or Google Calendar.

Note that your staff won’t be able to take bookings until you link their calendars.

Payments

This schedule allows you to accept payments through the following methods:

  • Bank transfers
  • Major debit/credit cards (Visa, MasterCard, American Express)

Notifications

This software sends reminders to clients to ensure that they show up for meetings.

Also, you’ll get an email every time your customers cancel or re-schedule appointments.

Apps & Integrations

This desktop appointment scheduling software‘s free version is not only compatible with Windows and Mac, but you can also deploy on the cloud. Also, you can use this scheduler on Windows mobile, Android, and iOS.

Can I link Appointlet to my favorite apps?

Yes, you can integrate the scheduler with apps like:

  • Zoom
  • Join.me
  • GoToMeeting
  • Cisco Webex Meeting

Ease of Use

This software is easy to use, with its minimalistic interface. Clients can easily book appointments.

The fact that you can add your business logo means that spotting you will be hassle-free.

Using the software from the back end is also smooth.

From the admin panel, you can easily spot pending appointments, cancelations, re-schedules, or your staff’s bookings at a glance.

Deployment

  • Cloud
  • Windows
  • Mac
  • Windows mobile
  • Android
  • iOS

Customer Support

Appointlet offers email and chat support options for its clients.

Please note that support here is not available 24/7.

Who Is Appointlet Best for?

This is one of the most talked-about free appointment scheduling software because it can be applicable in many industries such as:

  • SaaS businesses
  • Consulting firms
  • Accounting firms
  • Law firms
  • Beauty parlors
  • Wellness centers

Pricing

Here are some features you’ll be able to enjoy with the paid plan:

  • More integration options (Stripe, Slack, MailChimp, Zapier amongst others)
  • Priority email
  • Onboarding for 5+ members
  • Disabling of Appointlet’s branding
  • Customizable confirmations
  • Conversions tracking
10to8
10to8

Best for Small Businesses in One Location

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  • Two-way synchronization
  • Intuitive interface
  • Text reminders
  • Staff limitations
  • Appointment limitations

Overview

10to8 has been in operation since 2012.

Since its inception, the software has become a favorite of thousands of businesses worldwide.

With automatic time zone converter, reminders, reports, calendar management, this scheduler is worth a look.

Features

10to8’s features are as follows:

Online Bookings

This free appointment scheduling solution made it to our list because of its availability to clients 24/7*365.

Clients can make bookings on the internet, regardless of the time or location for convenience.

Customizable Bookings Page

You can customize your bookings page to add details like name, date, phone number, or social media.

The information helps in branding, as it lets clients contact you directly.

Change & Cancellation Rules

Are you looking for a scheduler that can help protect your time?

This software has a policy that caters to sudden changes and cancellations, by allowing you to set specific rules.

Reschedule

Users can reschedule appointments immediately after appointments to which they might otherwise forget to do on time.

This time-saving option allows clients to pick up from where they left, without filling the information afresh.

Customer Management

This self-scheduling appointment software‘s free version lets you view custom fields, notes, tags, and client history to help with future marketing campaigns.

The system automatically detects your client’s time zone, helping you offer them a personalized experience.

Calendar Appointment & Management

This scheduler’s calendar offers a hassle-free way to manage appointments.

Here, an admin can view crucial details like activity logs to see what staff members are currently busy with appointments, who has read their reminders, and so on.

If a client would like to re-book an appointment, the software has a “Repeat” feature that they can utilize.

Your customer can set this option to twice a week, once a week, or monthly.

Payments

10to8 allows clients to pay via:

  • SagePay
  • Stripe
  • PayPal
  • Major credit cards

Notifications

With this scheduler, your clients will get one email reminder per appointment to ensure they show up on time.

Also, the scheduler sends email confirmations once a booking is successful.

Apps & Integrations

This free appointment scheduling app is compatible with: iOS, Android, Cloud, Windows, Linux, Mac, Windows, and Windows mobile.

You can integrate 10to8 with more than 1500 Zapier integrations.

You can also add the following to your bookings page:

  • Facebook page button
  • Website plugins (WordPress, Joomla, or Weebly)
  • Zoom
  • Satisfaction survey
  • Client review badge

Ease of Use

This scheduler has a navigation panel that is easy to use. Every feature is also within easy reach, and you don’t need to be tech-savvy to use 10to8.

Deployment

  • Android
  • Windows
  • Windows-mobile
  • Linux
  • Cloud
  • iOS

Customer Support

Users can reach 10to8 support via email, phone, or live chat.

Who Is 10to8 Best for?

10to8 is a free salon appointment scheduling software that is also suitable for businesses in the following areas:

  • Education
  • Healthcare
  • Banking
  • Alpaca farming
  • Customer service
  • Sales

Pricing

10to8 paid version unlocks the following features:

  • Up to 600 appointments /month and bespoke for larger teams
  • Up to six staff logins and also accepts bespoke request
  • Product demo
  • HIPAA tools
  • Phone+online support
  • Take bookings in multiple locations
Square Appointments
Square Appointments

Best for Multi-Location Businesses Requiring POS

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  • Free for individuals
  • Multiple location & time zones sync
  • User-friendly
  • Limited transaction threshold
  • No recurring appointments option

Overview

Square realized that there was a need to develop software to handle bookings after purchasing BookFresh, and the end result was Square Appointments.

With Square, it doesn’t matter if yours is a brick-and-mortar, on the go, or seasonal business.

This scheduler has integrated payments, calendar management systems, online booking, and no-show protection.

Features

Here are Square Appointment features that you’ll love:

No Show Protection

To discourage clients from canceling, you can ask them to make full pre-payments with this software.

This feature will ensure that clients stick to their commitment.

Square allows you to charge a percentage of the entire fee to protect your time.

Customer Booking Website

This software comes with a free website to showcase your services.

Clients can choose to either book directly from the website or via links you post on Instagram or Google.

Invoices & Estimates

With this free appointment scheduling PC software you can create invoices that you can send to clients to ask for payment.

You can choose to either send one-off or recurring payments and future job estimates as well.

Team Management

This scheduler can help you optimize your labor costs and staffing.

This time tracking software lets you keep an eye on your staff’s breaks, overtime, and working hours.

Here, you can grant different access levels of access to your employees to the dashboard and POS.

Also, this software enables you to see which staff is issuing discounts, refunds, or voids.

Reporting & Analytics

Get real-time reports on what products/services are a hit with the customers and when they pay.

Find out how much your clients spend every time they come to your shop to help you match them with the right products in the future. This scheduler also enables you to track your sales from any location.

Calendar Appointment & Management

Staff can edit their availability after which clients can create appointments and make mandatory pre-payments.

From the appointments page, you can view the calendar by day, 5-week period, a whole week, or month to help you see your business’s performance.

Payments

This app allows you to accept different kinds of payment such as:

  • Square gift cards
  • Major credit cards
  • Google Pay
  • Apple Pay

Notifications

This scheduler sends automated reminders regarding upcoming appointments via email or SMS.

Square sends you notifications after every booking, or any time there’s a change, such as reschedules or cancelations.

Apps & Integrations

This daily appointment scheduling software is free for download on Android and iOS.

The software is compatible with Windows, Mac, and Linux too.

You can integrate the scheduler with:

  • Instagram
  • Facebook
  • Reserve with Google

Ease of Use

Square Appointments is user-friendly, making it easy for customers, business owners, and staff to use.

Everything is where it needs to be for an easier location.

Deployment

  • Android
  • Windows
  • Linux
  • iOS
  • Mac

Customer Support

Users can contact Square’s support either through phone calls or emails.

Who Is Square Best for?

Square Appointments is suitable for:

  • Salons
  • Spa centers
  • Barbershops
  • Wellness center
  • Events businesses

Pricing

The paid plan comes with the following additional features:

  • Customer loyalty program
  • Employee payroll
  • Contractor payroll
  • Gift cards
Acuity
Acuity

Best Usability & Integrations

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  • Unlimited scheduling/1 calendar
  • Unlimited service listing
  • Powerful reporting
  • No text message reminders
  • No time zone converter
  • No email reminders

Overview

Acuity has been in the market since 2006 and has over 50,000 subscribers around the world.

Gavin Zuchlinski got the idea to develop a booking app when he saw his mom struggling with appointment management for her massage therapy business.

Acuity joined the Square business in 2019 and has continued to help companies automate their bookings regardless of their time zones.

Features

Acuity’s features include:

Real-Time Availability

With this feature, your clients can book you from anywhere, on a 24-hour basis.

You can edit the default settings to match your business operations.

For instance, you can allow/disallow the ability for a client to edit information on forms after submission. Also, you can prevent clients from amending their forms hours before the appointment.

Reschedule & Cancelation Rule

Have you ever wished for a scheduler that prevents clients from canceling or rescheduling appointments a few hours prior? This appointment scheduling software free download allows you to set rules on cancellation and reschedule timelines.

Reports

This scheduler gives you access to the following report types:

  • Revenue
  • Users
  • Intake forms
  • Appointments
  • Tips
  • Export

Intake Form Questions

These forms help you gather information about your clients.

Examples of details that you can require your clients to fill are:

  • Name
  • Phone number
  • Email

Calendar Appointment & Management

Clients can make bookings depending on their availability.

Here, customers can only reschedule or cancel appointments prior, following the rules you’ve set.

As the admin, you can view make appointments by day, week, or month.

You can block off slots to cater for the time when you’re unavailable.

Payments

With this scheduler, you can set the currency that you want your clients to use to pay for services.

However, note that you need to subscribe to paid plans to enable online payments from PayPal, Skrill, or Square.

Notifications

The free version sends confirmation upon booking, but note that it doesn’t offer reminders.

Apps & Integrations

This appointment scheduling software is free for download on Android and is also compatible with iOS, cloud, and Windows.

Please note that Acuity’s free plan doesn’t allow integrations.

Ease of Use

Acuity runs smoothly right from the minute you finish signing up.

This software is highly intuitive, making it easy to use on both front and back ends.

The scheduler helps you get around by displaying prompts to guide you on how to start and set up features.

Everything that you need to manage your appointments is within easy reach.

Deployment

  • Android
  • Windows
  • Cloud
  • iOS

Customer Support

You can reach Acuity’s support via email.

To start communication, clients should fill in a contact form, after which support writes back.

Note that email support is only available on weekdays from 7 am to 8 pm EST.

If you need quick help, the scheduler has an extensive knowledge base and video tutorials that are available to you 24/7.

Who Is Acuity Best for?

This free appointment scheduling software for photographers as well as other service-based professionals is applicable in the following areas:

  • Beauty parlors and wellness centers
  • Customer service consulting
  • Marketing and advertising
  • Media production
  • Fitness training

Pricing

The paid version
Up to 36 calendar Different staff locations
Email reminders Worldwide text message reminders
Removal of Acuity branding Subscription memberships
Gift certificates Automatic time zone converter
Logo display Customization of company colors
Text customization to match your business Integrations including (PayPal, Stripe, Square, Zapier, Zoho amongst others)

 

Picktime
Picktime

Best for Small & Medium-Sized Businesses

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  • Responsive customer service
  • Robust reporting
  • User-friendly
  • No text reminders
  • No two-way sync with Google calendar

Overview

Picktime has been in the market since 2017.

Although relatively new, this software not only helps in appointment management but works well as a workforce optimization tool.

This scheduler has features like; reports, notifications, a calendar management system, location access, staff scheduling, and so much more.

Features

Picktime’s features include:

Reports

Picktime displays instant reports by:

  • Cancellations
  • Team members
  • Location
  • Services

At a glance, you can see which team members have bookings, clients that follow through by showing up for appointments, or how different locations of your business are performing.

The software lets you export your reports as PDF or Excel.

You can view the reports by:

  • Day
  • Previous day
  • Last one week
  • Month
  • Custom date range

Closed Dates

You can notify your clients regarding any dates that your business will remain closed for instance during the holidays.

This feature allows customers to only book slots that fall on timelines when your business will be open.

Staff Scheduling

You can connect bookings to your staff’s calendar seamlessly.

This way, staff can concentrate on offering services while you help assign appointments.

Location Access

Are you running a multi-location business?

Picktime automatically detects a client location and prompts the clients to make appointments in a branch near them.

Calendar Appointment & Management

This appointment scheduling is free-to-use software that enables business owners to block off time to cater for holidays.

Here, you can view performance for businesses in different locations as well as see daily, weekly or monthly bookings.

Payments

Users can set payment details like preferred currency and receive payments via:

  • Stripe
  • PayPal

Notifications

Picktime lets you enable email notifications to class and resource clients every time they’re:

  • Booked
  • Rescheduled
  • Canceled

Also, your clients get reminders on pending appointments to limit no-shows.

Apps & Integrations

This software is compatible with Cloud, iOS, Android, and Windows.

You can link Pick time with your favorite apps and software such as:

  • Wix.com
  • Facebook
  • Stripe
  • Google
  • Stripe

Ease of Use

Are you wondering how to use this free appointment scheduling software?

Well, Picktime is an intuitive and user-friendly scheduler that doesn’t require any prior technical knowledge.

Deployment

  • Android
  • Windows
  • Cloud
  • iOS

Customer Support

Users can reach support via phone and online.

Who Is Picktime Best for?

  • Medical practices (Dentists, surgeons, psychologists)
  • Beauty and wellness businesses (Nail artists, salons, hair stylists)
  • Personal meetings (Coaching, spiritual services, cleaning)
  • Events (Wedding planners, business meetings, escape rooms)
  • Official (Interviews, financial services, call centers)
  • Education (Libraries, colleges, universities)

Pricing

This software is entirely free to use, hence has no additional features/plans.

Fresha
Fresha

Best for Beauty & Wellness Businesses

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  • Excellent mobile apps
  • Outstanding customer support
  • Powerful full-service business solution
  • Nearly flawless customer feedback
  • Some customers experience unexpected charges
  • Online bookings only come with Fresha Plus

Overview

Fresha acts as a middleman that connects business partners with consumers and facilitates scheduling appointments between the two parties. For now, Fresha focuses purely on providing a booking management system for businesses in the beauty and wellness industry.

Features

The standard Fresha business package is totally free and comes with an impressive list of features. It’s basically a total CRM and appointment management platform where you can manage:

  • profiles for clients and team members
  • your calendar
  • PoS support system
  • product inventory
  • reports and analytics

You can even run marketing promotions. You can also add multiple business locations.

Calendar Appointment & Management

Because customers also register Fresha accounts and book appointments using a free online scheduling tool, you can instantly get complete profiles with their user information and even profile photos. It also allows you to do more in-depth and targeted marketing. As part of the setup process, you’ll create a mini-booking site and business profile with which you can entice users and market yourself. This can act as a hub to link to your main website and social media pages.

Easy of Use

Although all of this sounds complicated, the Fresha platform is actually exceptionally polished and easy to use. It’s also available as an app on mobile so you can manage your business on the go.

Pricing

Fresha doesn’t make use of a subscription-based model for its standard capabilities. And, everything mentioned so far is unlimited in quantity. The only way Fresha makes money on these accounts is with a very small processing fee (if you use their PoS integration). There is also a paid-for Fresh Plus, but this is fee-based so you only pay for sales you make.

Calendly
Calendly

Best for Scheduling Unlimited Events for Free

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  • Affordable and powerful paid upgrades
  • Schedule unlimited online appointments
  • Useful integrations with popular organizational tools
  • Open API for customizations
  • Restricted features on free plan
  • No group meetings with a free plan

Overview

Calendly is one of the most recognizable names in the service booking solution industry. Calendly is known for its exceptionally clean and easy-to-use interface as well as its advanced capabilities. On top of its browser-based platform, you can also use Calendly as an Apple or Android app.

Features, Apps, and Integrations

One of Calendly’s better features is its advanced integrations with:

  • calendar services: Google, Outlook, Office 365, or iCloud
  • video call/conferencing tools: Zoom, Microsoft Team, and GoToMeeting

The free plan comes with smart tools to smoothly run your client-facing business, such as:

  • website integration
  • personalized Calendly link
  • automated notifications

Pricing

Calendly has three pricing plans, of which the Basic plan is completely free. The main limitations are that you won’t be able to have multiple users, will only have 1 event type, no group events, and that you will have to display Calendly branding. You will also miss out on some more advanced features, like group meetings, customizable notifications, payment integration, etc.

Calendar Appointment & Management

Taking this into account, Calendly’s free plan is pretty limited compared to most of its free online scheduling tool competitors. It’s mostly suitable for those who want to try the service for free before upgrading. That being said, the fact that you can schedule an unlimited number of events for free with one of the world’s top scheduling platforms is a huge plus.

Customer Support

Even free customers also get customer support, although it is only between 8 AM and 6 PM (Monday to Friday).

Our Methodology

While making our list of free of charge appointment software, we took into consideration the following things:

  • Features – We checked if the software can handle appointment booking and if it has all the necessary features.
  • Ease of use – Is it easy to use or not.
  • Free option – What features there are with a free option.
  • Pricing – Is it worth it if you purchase a paid version.
  • Customer reviews – We wanted to see what previous customers had to say.

How to Choose the Best Free Appointment Scheduling Software

Before you go on and purchase the appointment scheduling software, you should know what you need from it. Below you’ll find the essential features:

  • Customization – Not all businesses are the same, so the software must be flexible for any business.
  • Calendar Sync – The software has to provide an option to sync the calendar so the customers can see your holiday hours and non-working days.
  • The number of users that have access – In order to evade any problems with functionality, you need to choose the number of users who can have access to and manage the software.
  • Integrations – When it comes to integrations, payment processing options are good to have so that the customers can pay in advance, among other things. 

Why Do You Need an Appointment Scheduling Software?

Having an appointment scheduling software can be beneficial for many reasons. Take a look at the most vital ones.

Attracting New Customers

Clients are able to schedule their own appointments by seeing the free slots, your working and non-working hours. This option is very helpful since clients can book the slot even during your non-working hours. 

Fewer No-Shows

By having SMS or email notifications, you can decrease the number of no-shows simply by sending an automated email to clients so they can confirm the appointment.

Increasing the Revenue

Your employees don’t have to focus on scheduling, therefore they can focus on other tasks they have regarding their other clients, which can boost their efficiency. 

Top Choices of Free Appointment Scheduling Software for 2021

  • Appointy – Best for Plan Customization & Features
  • EngageBay – Best for Startups
  • MeetFox – Best for Online Business Startups
  • Setmore – Best for Virtual Meetings & Service-Oriented Businesses
  • Bookafy – Best for Multi-Language Businesses
  • SimplyBook – Best for Service-Oriented Businesses
  • Appointlet – Best for Personalization & Branding
  • 10to8 – Best for Small Businesses in One Location
  • Square Appointments – Best for Multi-Location Businesses
  • Acuity – Best Usability & Integrations
  • Picktime – Best for Small & Medium-Sized Businesses
  • Fresha – Best for Beauty & Wellness Businesses
  • Calendly – Best for Scheduling Unlimited Events for Free

Wrap Up

The above free appointment scheduling software offer a variety of features, all designed to help you handle your appointments hassle-free. Truth is – there’s no one size fits all. We hope our research of the top software and their standout features made your life easier today by summarizing all key information you might need before you jump to conclusions.

Go ahead, signup, and start exploring 2021’s top appointment systems now!

FAQ

What is online booking?

Online booking is making appointments over the internet for future service provision.

How do I create an online booking for free?

There are many different types of free online scheduling software with straightforward signing up processes that you can use to manage your appointments.

How much does scheduling software cost?

Scheduling software companies’ group costs according to the solution’s features.

Costs can be anywhere from $8/month, all the way to $80+/month.

What is the best free appointment scheduling software?

Different solutions have their unique features, hence the reason it’s impossible to pick the top free appointment scheduling software. The guide above gives you each software’s perspective, to enable you to choose one that best suits your business.