• Devices supported (Windows; Android; iPhone/iPad; Web-based): ★★★★★ 5/5
  • Deployment (Cloud hosted; on premise): ★★★★★ 5/5
  • Mobile versions: ★★★★★ 5/5
  • Encryption key: ★★★★★ 5/5
  • Support service: ★★★★★ 5/5
  • Price: ★★★★☆ 4/5
  • Customer service: ★★★★☆ 4/5

2022 EssentialPIM Review [Product Features, Pros, Pricing]

  • Devices supported (Windows; Android; iPhone/iPad; Web-based): ★★★★★ 5/5
  • Deployment (Cloud hosted; on premise): ★★★★★ 5/5
  • Mobile versions: ★★★★★ 5/5
  • Encryption key: ★★★★★ 5/5
  • Support service: ★★★★★ 5/5
  • Price: ★★★★☆ 4/5
  • Customer service: ★★★★☆ 4/5

Best For

Contact and Password Management


  • A large number of helpful features
  • Easy-to-use interface
  • Free version
  • Excellent data security features


  • Monthly costs for EPIM Cloud subscription
  • Glitches in synchronization

EssentialPIM is a Personal Information Manager (PIM) that helps you manage contacts, notes, emails, and appointments from multiple sources and platforms. In this EssentialPIM review, you will read an overview of the software, what its main features are, the different plans and pricing, and answers to popular recurring questions.

What Is EssentialPIM and How Does It Work?

EssentialPIM’s software is designed to help with organizing information from various sources to get everything you need in one place. They are available for use on Windows computers, Android phones, and iOS products; They can handle information imported from any email accounts or cloud applications and can also organize any upcoming appointments.

(If you’re interested in finding software to help you organize your time, you can look at some more choices here.)

According to EssentialPIM reviews, some of the best features offered by the company are the online data synchronization that allows you to sync all accounts from various platforms and import your data onto the software, and the possibility to organize data into a tree-like structure. Because of these features, the software works well for both individuals and companies. The free version is more popular for personal use, while the pro version is more used by businesses and large enterprises.

While researching to review EssentialPIM,  I got a pretty good impression of them. I came across some customer reviews in which people complained of difficulties with synching multiple devices with a single version of the software. Luckily, the team at EssentialPIM offers help in this department by providing advice on how to go through the sync process more easily, which benefits the people in need of assistance greatly.

Main Features

In order to maximally utilize the software and benefit from everything they offer, you need to become familiar with them first. After some thorough research, I compiled a list of main features so when you decide to start using it, you know what to expect.


Although it might seem like a simple feature, it lets you schedule simultaneous, all-day, recurring, or priority appointments.

calendar PIM

Sync With Android and iPhone

The software allows you to sync your phone and transfer your contacts, emails, appointments and more from your offline data storage. EssentialPIM reviews for Android say that the sync goes smoothly and that the program works great on the phone.

Integration With Cloud Services

Everything you have in your Cloud Storage can be easily transferred to any of the popular cloud applications, including Google Calendar, Google Drive, iCloud, Toodledo, SyncML,  and EPIM Cloud.


After trying it out for my EssentialPIM review, I figured out that they let you insert pictures, tables, and other elements in your notes. In the Pro version of the software, you have the option of creating Sticky Notes, where you can write simple memos and keep them on your desktop.

AES 256-Bit Key

The security of your information is ensured by encryption with the advanced industry-standard AES 256-bit key, a measure taken in order to prevent access to your data in case of loss or theft. Additional security is provided by SSL Technology.

Multiple Language Support

When I first installed the software on my computer, I was asked to choose my language preference from a list of 30+ languages, which means that the software was clearly designed for global use.

Multi-User Database Access

EssentialPIM reviews say the Pro Business version allows small and medium user groups to share data and access to the same modules (except mail).

Password Management

While importing my passwords from multiple accounts into the software, I came across another interesting feature – a password generator. You can import your username and the software will generate a secure password for you based on the parameters you select.

password generator 2

Data Tagging and Cross-Linking

With this addition, data tagging and cross-linking any two items in your EssentialPIM use is made easy. This allows you to link appointments and tasks that have to be completed beforehand.

Feature Description Rating (_/5)
AES -256 encryption A secure database for your info, protecting it from loss, theft, and intrusion; provides a worry-free user experience. 5
Data sync with cloud services/apps Great connectivity with multiple cloud services for easy sync; there could be a better connection for multiple devices connected to one software. 4
Task management It measures the duration and has a reminder to help you remember all your tasks. It also shows an overview of completed tasks. 5
Multi-user database access Several users can collaborate on the same task with access to the same info; available only in the paid version 4

Ease of Use

EssentialPIM Pro reviews say that the software is easy to use due to its resemblance to Microsoft Outlook; with their very simple and user-friendly interface and accessible tools, I tend to agree.

The sign-up process for the EPIM Cloud service is easily conducted through an installation wizard in four steps; this can be accessed by clicking File→EPIM Cloud→Sign in. Once hit, this launches the wizard and allows you to select the Create Account option.

  • The first step of the sign-up process provides information about the software and pricing options.

1st step

  • The second step automatically opens the order form in your browser. After you fill out your order, you will be provided with a username and password.

sign up

  • The third step allows you to choose the data that should be available in the Cloud.
  • The fourth step finalizes the registration process.

Plans, Pricing, and Contracts

EssentialPIM offers four plans to choose from based on your personal and/or business requirements. In addition to this membership, you can also create an EPIM Cloud to store all your data.

Plan Price + Subscription Devices Supported (Windows, Android, iPhone/iPad, Web-based) Deployment (Cloud Hosted, On Premise)
EssentialPIM Pro Desktop/Portable $39.95 + yearly updates Windows Both
EssentialPIM Pro Lifetime License $79.95 + lifetime subscription All Both
EssentialPIM Pro Business $59.95 + yearly updates All Both
EssentialPIM Pro Business Lifetime License $99.95 + lifetime subscription All Both
EPIM Cloud $1.99 /mo. All Cloud Hosted

EssentialPIM Ratings and Reviews

EssentialPIM Pro reviews rank the business at the top for the best personal information management software. On all rating platforms, they have managed to steadily remain over 4 stars; users give positive reviews stating their satisfaction with all the offered features.

EssentialPIM Alternatives

When I began researching this product, I thought an ‘EssentialPIM vs Competitors’ section would be useful in order to visualize EssentialPIM compared to others in the market.

I chose to compare three main competitors:

  • Thunderbird
  • Evernote
  • Outlook
EssentialPIM vs Thunderbird EssentialPIM vs Evernote EssentialPIM vs Outlook
EssentialPIM has a more user-friendly interface, while using Thunderbird is more complicated. Evernote offers great collaborations with other note-taking apps, but EssentialPIM has many extra features besides note-taking. EssentialPIM contains more professional features in the paid version, while Outlook has a large number of the same for free.
Thunderbird’s services are available free of charge; EssentialPIM requires a paid version for more advanced features. EssentialPIM provides users with a functional free version, while Evernote’s free version is deprived of useful assets. Outlook supports add-ons for any lacking features – EssentialPIM has all the available services in one place.
EssentialPIM comes as a complete package, while Thunderbird has to be extended via plugins. Evernote’s paid versions are available for a monthly or yearly subscription; With EssentialPIM, you have to pay the fee in advance. EssentialPIM doesn’t contain any ads, but you can receive ads in Outlook’s inbox.

Is EssentialPIM Worth It?

EssentialPIM Pro reviews emphasize the software’s multiple useful features that can help you organize your schedule and plan your time. From my experience, spending money on this program is a good investment, especially if you go for a lifetime license.

Where EssentialPIM Dominates

PROS Easy-to-use interface
A large number of helpful features
Free version
Excellent data security features

Where EssentialPIM Falls Short

CONS Glitches in synchronization
Monthly costs for EPIM Cloud subscription

All features offered by EssentialPIM and its available plans (particularly the free version) make it a great choice for anyone who wants to organize their time. From individuals looking to arrange their calendars, to large corporations that need to navigate through datasets, everyone can benefit somehow from this software.


How can I reach EssentialPIM customer service?

EssentialPIM customer support is available via email at epimsupport@essentialpim.com. Reviews of EssentialPIM email client rate it as an excellent service, based on its quick response time and the help provided. For additional help, you can message the Support Forum or visit the Help Desk.

Does EssentialPIM work with Google Calendar?

Yes, EssentialPIM is compatible with Google Calendar. Synchronization with Google Tasks, Google Drive and Google Contacts are available as well, contributing to it considered one of the best workflow software.

Is EssentialPIM available for Android?

Yes, they can be used on an Android phone and according to an EssentialPIM Android review, the software is compatible with the phone’s operating system, making syncing your phone and desktop software quite easy.

Is EssentialPIM legit?

Definitely. During the composition of this EssentialPIM review, I concluded that the software is more than just legitimate—it is also reliable and secure. The security features included in the software make it a great choice for storing specific data in addition to any confidential personal data.