Top-Rated Workflow Management Software in 2021

Have you ever wondered what is the most productive workflow software? There are so many applications out there and so many contradicting opinions.

I decided to rely on real data and testing, so I took my time and put a significant amount of effort into creating these unbiased, data-driven reviews that will help you choose the perfect workflow management software for your business.

So, let’s put an end to all repetitive, mind-numbing tasks and get things done the right way.

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1. Monday.com

Monday.com is one of the most efficient project management tools. Its easy-to-use, color-coded interface, combined with numerous automations and integrations, make it one of the most powerful solutions on the market. It offers some handy features at a reasonable price. On top of that, the company provides stellar support. Full Review

  • Easy to use
  • Customizable
  • Excellent automations
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Monday.com is one of the most efficient project management tools. Its easy-to-use, color-coded interface, combined with numerous automations and integrations, make it one of the most powerful solutions on the market. It offers some handy features at a reasonable price. On top of that, the company provides stellar support. Full Review

Ease of Use

★★★☆☆ 3/5

Features

★★★★★ 5/5

Integrations

★★★★☆ 4/5

Support

★★★★★ 5/5

2. Wrike

Wrike gives you everything you need to manage your projects and teams. If you want to create an automated workflow, view reports, customize dashboards, set up a document workflow, and easily manage all of these – you can count on Wrike. The software is backed up by competent support reps and top-notch security. Full Review

  • Free plan
  • Feature-rich
  • Excellent reporting
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Wrike gives you everything you need to manage your projects and teams. If you want to create an automated workflow, view reports, customize dashboards, set up a document workflow, and easily manage all of these – you can count on Wrike. The software is backed up by competent support reps and top-notch security. Full Review

Ease of Use

★★★☆☆ 3/5

Features

★★★★★ 5/5

Integrations

★★★☆☆ 3/5

Support

★★★★★ 5/5

3. Nifty

Nifty has the potential to become the top workflow efficiency solution on the market. Its team is developing all the necessary features to make it outshine the competitors. The app is aiming at the best, and its name suits the software like a glove. It’s a nifty workflow tool that delivers what it promises. Full Review

  • Free account
  • Gantt chart and Kanban view
  • Integrated chat and document generator
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Nifty has the potential to become the top workflow efficiency solution on the market. Its team is developing all the necessary features to make it outshine the competitors. The app is aiming at the best, and its name suits the software like a glove. It’s a nifty workflow tool that delivers what it promises. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Integrations

★★★☆☆ 3/5

Support

★★★☆☆ 3/5

4. Hive

Hive is one of the best workflow software and collaboration tools on the market. It’s a cloud-based project management platform that offers on-premise versions for both PC and Mac, as well as mobile apps for Android and iOS. Full Review

  • Easy to use
  • Built-in chat and email
  • Suitable for businesses of all sizes
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Hive is one of the best workflow software and collaboration tools on the market. It’s a cloud-based project management platform that offers on-premise versions for both PC and Mac, as well as mobile apps for Android and iOS. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★☆☆ 3/5

Integrations

★★★★☆ 4/5

Support

★★★☆☆ 3/5

5. Backlog

Backlog is a project workflow software and a collaboration tool. It’s suitable mostly for developers and website admins, but it can also work great for sales, marketing, and design teams. Some of its notable clients include Omron, Softbank robotics, and Adobe. Full Review

  • Free account
  • Great value for money
  • Perfect for developers and simple project management
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Backlog is a project workflow software and a collaboration tool. It’s suitable mostly for developers and website admins, but it can also work great for sales, marketing, and design teams. Some of its notable clients include Omron, Softbank robotics, and Adobe. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Integrations

★★★☆☆ 3/5

Support

★★☆☆☆ 2/5

6. ProWorkflow

All in all, ProWorkflow is one of the high-quality workflow applications for SMEs on the market. Its ease of use, intuitive UI, and powerful reporting module make PWS one of our top competitors. Full Review

  • Great for SMEs
  • Time-keeping module
  • Great reporting module
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All in all, ProWorkflow is one of the high-quality workflow applications for SMEs on the market. Its ease of use, intuitive UI, and powerful reporting module make PWS one of our top competitors. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Integrations

★★★☆☆ 35

Support

★★★★☆ 4/5

7. Process Street

Process Street is a work productivity management system that allows you to create powerful checklists for your company’s processes. You can easily assign tasks to team members, set due dates, create recurring checklists, and lots more. It is easy to use, simple, yet powerful features make it an excellent app for small and mid-sized businesses. Full Review

  • Free plan
  • Easy to use
  • Mind-blowing number of templates
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Process Street is a work productivity management system that allows you to create powerful checklists for your company’s processes. You can easily assign tasks to team members, set due dates, create recurring checklists, and lots more. It is easy to use, simple, yet powerful features make it an excellent app for small and mid-sized businesses. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★★ 5/5

Integrations

★★☆☆☆ 2/5

Support

★★★★★ 5/5

8. Google Workspace

Google Workspace is the best software for team collaboration in companies where people are working remotely. It’s easy to use and you’ll learn how it works really quickly. It’s cloud-based, and you can use Google apps on a smartphone, tablet, or computer. Full Review

  • Great for team collaboration
  • Online and offline mode
  • Many integrated apps
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Google Workspace is the best software for team collaboration in companies where people are working remotely. It’s easy to use and you’ll learn how it works really quickly. It’s cloud-based, and you can use Google apps on a smartphone, tablet, or computer. Full Review

Ease of use

★★★★★ 5/5

Features

★★★★ 4/5

Integrations

★★★★★ 5/5

Support

★★★★★ 5/5

9. Creatio

Creatio is the most trusted inventory management software you can get for free but the paid version is far better. With its help, you can easily create and manage various processes, automate tasks, and analyze key metrics at a glance. Full Review

  • Customizable
  • Free account
  • Suitable for medium and large businesses
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Creatio is the most trusted inventory management software you can get for free but the paid version is far better. With its help, you can easily create and manage various processes, automate tasks, and analyze key metrics at a glance. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★☆ 4/5

Integrations

★★★★☆ 4/5

Support

★★★★★ 5/5

10. Pipefy

If you want to use a top-rated workflow software without being dependent on your IT team, Pipefy is one of your best bets. It’s a cloud-based solution that lets you create cards (tasks) easily, track each project’s progress, and take advantage of several great features. Full Review

  • Customizable
  • Free plan
  • Easy to use
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If you want to use a top-rated workflow software without being dependent on your IT team, Pipefy is one of your best bets. It’s a cloud-based solution that lets you create cards (tasks) easily, track each project’s progress, and take advantage of several great features. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★☆☆ 3/5

Integrations

★★★☆☆ 3/5

Support

★★★★☆ 4/5

11. Nintex

Nintex is a cloud-based workflow process software and is a well-known name in the industry suitable for all kinds of businesses. It helps businesses to automate many of their operations. It lets you streamline your processes across various departments and offers some of the best automation features on the market. Full Review

  • Suitable for all business sizes
  • Great for automating workflows
  • Can manage complicated processes
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Nintex is a cloud-based workflow process software and is a well-known name in the industry suitable for all kinds of businesses. It helps businesses to automate many of their operations. It lets you streamline your processes across various departments and offers some of the best automation features on the market. Full Review

Ease of Use

★☆☆☆☆ 1/5

Features

★★★★★ 5/5

Integrations

★★★★☆ 4/5

Support

★★★☆☆ 3/5

12. Kissflow

Kissflow is one of the oldest and well-known names in the industry, but it still leads the innovations in the industry. Its value stream mapping is a prime example of this. Kissflow is an excellent solution for businesses of different sizes and in various industries. It’s easy to use, offers different modules, and has a powerful built-in analytics tool. Full Review

  • Easy to use
  • A wide variety of templates
  • Good collaboration module
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Kissflow is one of the oldest and well-known names in the industry, but it still leads the innovations in the industry. Its value stream mapping is a prime example of this. Kissflow is an excellent solution for businesses of different sizes and in various industries. It’s easy to use, offers different modules, and has a powerful built-in analytics tool. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★★ 5/5

Integrations

★★☆☆☆ 2/5

Support

★★☆☆☆ 2/5

Detailed Reviews

Monday.com
Monday.com
Monday.com

Best for Medium Organizations

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  • Easy to use
  • Customizable
  • Excellent automations
  • Pricey for growing companies
  • Limited for large businesses
  • Complicated setup

What Is Monday.com?

Monday.com is a robust workflow system that allows you to manage your team quickly and track your tasks’ progress. With Monday.com, you can create boards (called pulses), build tasks, and assign them. You can also include different forms – like deadlines, statuses, priorities, location, and many more. 

Some of its more notable users are Uber, Adobe, Hulu, Unilever, Frontier, and Abbott.

Features

Here are the features that make Monday.com an innovation leader in the pool of its competitors: 

  • Customization

Monday.com is a workflow process software that lets you easily customize the board. The interface is color-coded, and you can set your tasks’ priority, status, deadlines, and so on. You can add and remove columns as well as change their settings and values.

  • Templates

There are over 200 different templates to choose from, including a “location” one, which shows your tasks on a map. 

  • Gantt chart 

You can track your projects’ timelines on a Gantt chart, which allows for easy editing of your tasks’ schedules. 

  • Kanban board

You can even track the workflow in a Kanban dashboard, which is so well-made that it ranked Monday.com among our most popular Kanban solutions.

  • Docs

The latest addition to its features, Monday’s Docs stray away from traditional documents and let your team simultaneously work on a document. So instead of going to and fro communicating, you can collaborate, connect, and execute all document workflow in one place. 

  • Automations

All seven categories of automation workflow function without a glitch. You can easily change the status of a task, and the software can reassign it to someone else, send a notification, extend the deadline, or move the item to another board.

Additionally, you can create task dependencies, which comes in handy when you have projects that have to go through different levels.

  • Reporting

While Monday.com doesn’t offer automated reports, you can view and analyze key metrics for your projects and team members. For example, you can see which sales rep makes the most sales, what country is your most profitable market, and others. That way, you can track not only your projects’ progress but also analyze each of your employee’s KPI.

  • Mobile app

Yes, both for Android and iOS.

Integrations

Monday.com comes with 40+ integrations. You can flawlessly sync your account with Twilio, Typeform, MailChimp, Slack, Gmail, and more. In case you don’t see a third-party app that you need, you can request it. Monday.com’s devs prioritize their work based on user requests, and the company’s roadmap is publicly available.

Ease of Use

In a nutshell, Monday.com is somewhat hard to set up, but once it’s up and running, it’s easy to use. One downside, however, is that if you are managing many projects, the board can become too crowded and somewhat hard to handle.

Monday.com Pricing

Monday.com’s workflow program is priced based on the number of users you need. There are nine billable options – from 2 to 200+ users.

The following prices are for a month-to-month subscription for 10 users. You can save 18% if you pay annually.

  • Basic – $80 a month. This plan is limited only to the software’s basic features such as unlimited viewers and items, 5 GB of storage, and a dashboard. So, you can’t access the workflow automation module, integrations, and quite frankly – any of the features that make Monday.com excel. 
  • Standard – $100 a month. With this plan, you get integrations and automations but unfortunately, there’s a 250-action limitation, which makes these features unsuitable for dynamic or big companies that manage many processes.
  • Pro – $160 a month. If you want it all, you’ll have to sign up for this plan. It includes all of Monday.com’s features and allows for a whopping 25,000 actions per month.
  • Enterprise. If you need better security, 99.9% uptime SLA, advanced account permissions, and a customer success manager, you’ll have to contact the sales reps to get a quote.
  • 14-day free trial granted. No credit card required.

Support

You can reach out to the friendliest customer support via phone or email 24/7. Additionally, there are video guides and a help section where you can understand the ins and outs of Monday.com.

On top of that, there are daily webinars, hosted by the company’s experts.

Wrike
Wrike
Wrike

Best Support in the Industry

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  • Free plan
  • Feature-rich
  • Excellent reporting
  • Slow sync with integrated apps
  • Pricey for large teams
  • Steep learning curve

What Is Wrike?

Wrike’s predominantly cloud-based software for workflow management is one of the well-known solutions in the industry. Wrike also has on-premise versions for PC and Mac and this versatility is why even companies like Google, Okta, Lyft, and Dell are using it.

On top of all that, Wrike comes with top-notch security, encryption, and 99.9% uptime.

Features

Wrike is one of those project management workflow software solutions that give you everything to manage your projects and teams. It allows you to create various tasks, assign your team members, set timelines, manage calendars, and get reports.

  • Templates

Wrike comes with dozens of customizable templates ranging from onboarding and IT to risk analysis so that you don’t waste your precious time on creating new ones. Although, you can also create dashboards and add various widgets to get an overview of your projects. This is especially helpful for managers dealing with many projects simultaneously because you can see each task’s progress at a glance.

  • Gantt chart

You can review and plan your projects using Gantt charts, set milestones, and get real-time analysis for your tasks.

  • Kanban board

Wrike’s Kanban board lets you take control and gain full visibility of all tasks and projects from start to finish. By clicking on a project, you can get detailed information about the employees, the tasks, time, and whatever else you need. 

  • Time-tracking

There’s a built-in time-tracking module that helps you keep track of the time needed for each task.

  • Automations

With Wrike, you can automate several processes to improve workflow management and save time. Creating task dependencies is incredibly easy and assignees can get notifications via email or their Wrike inbox. You can also select different assignees based on a project’s status. For example, if you are creating a mobile app, the software can automatically assign the process to the dev team once you finish planning.

Additionally, you can request different automation options. Once there are at least 60 users who want the same thing, Wrike’s team will review it, and chances are, they’ll develop it.

  • Reporting

You can easily create reports of your tasks, their assignees, time spent, project status, and more. Plus, you can build a custom report with various layouts and then export your reports to Excel.

  • Mobile app

Yes, both for Android and iOS.

Integrations

You can sync your account with Salesforce, GitHub, Jira, Gmail, Outlook, Slack, Excel, LinkedIn, Dropbox, Marketo, and many others. If you need to integrate Wrike with any other app that’s not on their list, the company has easy-to-use APIs available for each plan, even for the free one.

I didn’t experience any issues with the integrations I used, but some users complain of delayed syncing that slows down their workflows.

Ease of Use

First-timers will find this free workflow software overwhelming although the UI is well-arranged and represents a tree of folders and subfolders containing your projects.

Pricing

Wrike offers four different plans:

  • Free – aside from unlimited users, you’ll gain access to the board view, along with some necessary integrations (cloud storage providers and Office 365) and 2 GB storage.
  • Professional – for teams of up to 200 members, the price is $9.80 per user per month. It includes advanced integrations, shareable dashboards, and 1-2 GB storage per member.
  • Business – suitable for companies with 5-200 users, it costs $24.80 per user each month. This plan includes all the workflow management tools Wrike has to offer, plus 5 GB per user.
  • Enterprise – comes at a custom price and includes all of the Business plan features, plus 5 users, 2FA, user audit reports, 10 GB storage per user, and more.
  • Add-ons – you can upgrade your plan with custom integrations, two-way sync, lock tools, and marketing insights.
  • Free 14-day trial supports up to five users. No credit card required.

Support

Wrike offers all three support channels – live chat, phone, and email. All of my questions received quick and detailed answers from friendly reps. Additionally, there are video tutorials, monthly webinars, community, and interactive training.

Nifty
Nifty
Nifty

Best Cloud-Based Solution

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  • Free account
  • Integrated chat and document generator
  • Gantt chart and Kanban view
  • Basic analytics tools
  • Limited automations
  • Limited integrations

What Is Nifty?

Nifty is a relatively new, cloud-based workflow automation software that can help you manage your company’s processes with ease. It also has on-premise versions for both PC and Mac, should you need them. Some of Nifty’s well-known clients are Apple, Verizon, IBM, and L’Orèal.

Features

Although Nifty is still a baby compared to other productivity apps, it is an excellent tool for project and work management.

  • Gantt chart

When you set your milestones, you can easily create task dependencies in a Gantt chart. Additionally, there’s a ”swim lane” layout, where you can see the progress of each milestone and the remaining tasks.

  • Kanban board

Nifty’s workflow application arranges the tasks in a Kanban board but if you want a more detailed view, you can switch to the list layout. You can also add custom tags to your tasks to manage various projects efficiently.

But it gets better.

  • Templates

Creating processes is a breeze, and you can either choose from the various customizable workflow app template ideas or you can create a process and make a (reusable) template out of it. This comes in handy if you have seasonal campaigns.

  • Discussion module

It’s a built-in chat system that reminds me of Slack. One of its fresh and handy features is the ability to create tasks within the chat. You can do the same with Hive, but I found Nifty’s chat function more appealing.

  • Document module

Helps you keep contracts, guidelines for different tasks, or any other documents. You can use the built-in document generator or create one via Google Docs. Naturally, it also provides a file depository, where you can store your project-related images, videos, etc.

  • Automations

Unfortunately, automation of workflow isn’t what put Nifty on our list. You can set task dependencies, automate task assignments, and get automated reminders. And that’s it.

  • Reporting

The “Projects Overview” and the “Team Overview” will allow Nifty’s users to analyze processes and team members. Nevertheless, it still lags behind the powerful reporting abilities of other workflow automation software like Wrike and ProWorkflow, but I am confident it will evolve soon.

  • Mobile app

Yes, both for Android and iOS.

Integrations

This is where Nifty used to lag behind competitors but it successfully managed to create a one-in-all app with native integrations. These include Dropbox, Google, Monday.com, GitHub, Slack, Zoom, and more.

Ease of Use

This workflow software offers an intuitive UI that is easy to understand and use for everyone. There’s little to no learning curve, and the app runs smoothly on all devices. As a bonus, there’s a light and dark theme.

Pricing

The company offers four pricing options. The prices below are for one user per month, paid annually. For monthly payments, the prices are about 20% higher while annual plans receive 2 months free.

  • Starter$39/mth: you get up to 10 users, 40 active projects, and 100 GB of storage. This plan provides all the core, some advanced + one security feature of the software.
  • Pro$79/mth: you can share it with up to 20 team members, on an unlimited number of projects and 500 GB of storage. Additionally, you get cross-project overviews and Google SSO. 
  • Business – $124/mth: involves up to 50 users, unlimited active projects, and 1 TB of storage. Moreover, you gain access to team workloads, all account & security features, and priority support.
  • Enterprise – $399/mth:  will bring unlimited users, 2 TB of storage, and all features Nifty has to offer.
  • Free 14-day trial. No credit card required.

Support

The Nifty customer support works Mon-Fri, from 8 a.m. to 6 p.m. EST. There’s a live chat option, which is the fastest way to reach out to support. You can also send an email if you need any assistance with the workflow tracking software.

Hive
Hive
Hive

Best for Teams of Different Sizes

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  • Easy to use
  • Built-in chat and email
  • Suitable for businesses of all sizes
  • Limited customizations
  • Crowded interface
  • Limited automations

What Is Hive?

Hive is one of the top-rated workflow management and collaboration tools on the market. It’s a cloud-based project management platform that offers on-premise versions for both PC and Mac.

Clients like Boston College, Twist Creative, Planday, and ILC Dover trust Hive to manage their workflows, and now you’ll see why.

Features

Let’s start with some of the features I loved most, which most of you probably will, too.

  • Layouts

Choose between six layouts, including a Gantt chart and a Kanban view. You can easily change the design and select the one that best fits your needs.

  • Templates

This software offers various templates to ease the workflow process. They include processes like new employees onboarding, content production, and PR campaigns, and you can customize them to suit your needs. That way, you can easily set up recurring tasks and processes to save time.

  • Task creation

Creating tasks is a breeze with Hive. You can assign team members, attach files, create sub-actions, set dependencies, and comment on each task (which Hive calls action cards). Additionally, you can easily view the cards assigned to you in “My action list.”

  • Proofing & Approvals

The “Proofing & Approvals” module simplifies feedback loops and approval cycles. Keep in mind that it’s an additional feature that will cost you extra.

  • Time-tracking

Helps you estimate and track the time your team members spend on various projects. That way, you can allocate your resources better and be more efficient at project planning.

  • Automations

Hive automations, although limited, will smooth your work process. You can move an action card to a different project, change an action’s assignee, add labels, apply an action template, add a new sub-action, and assess risk. Once created, the automated workflow applications allow you to execute these automations with one click.

  • Reporting

Hive Analytics uses the existing data and machine learning to analyze your team’s efficiency, generate and export reports. If you opt for the custom analytics add-on, you can create custom analytics dashboards and get an overview of your team’s productivity, average task completion times, overdue projects, etc.

What I liked most about Hive Analytics is that the workflow system sends you real-time notifications to alert you if your team is underutilized or overtasked.

  • Mobile app

Yes, both for Android and iOS

Integrations

Hive comes with out-of-the-box integrations with SalesForce, Zoom, Slack, Google Drive, Box, and Dropbox and as with the majority of business workflow software on this list, you can use Zapier to sync Hive with any other apps.

Also, you can integrate Hive with your email and keep track of your correspondence on a centralized platform.

Additionally, Hive offers an API that is still in the beta stage. You can use it to develop integrations, create automated messages, or generate templates.

Ease of Use

The software is easy to use, although some users find the UI too visual and uncomfortable. 

Pricing

In terms of pricing, there are three plans with an option to pay monthly or annually. 

  • Hive Solo – free for 2 users, with unlimited storage and all the basic functions. 
  • Hive Teams – $12/mth for unlimited users, unlimited storage, core functions, and some add-ons available for purchase. 
  • Hive Enterprise – custom price for unlimited users, unlimited storage, all the features, and add-ons Hive offers.
  • Add-ons – range from $4-$6 and include reporting and analytics, SSO, enterprise security and control, proofing and approvals, external users, and team resourcing. 
  • Free 14-day trial no credit card required. Additionally, if you need more time, you can contact the reps to extend your trial.

Support

You can reach out to customer service reps via the website’s live chat or email but how well it will cater to your needs depends on the plan you choose.

Backlog
Backlog
Backlog

Best for Developers and Small Businesses

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  • Free account
  • Great value for money
  • Perfect for developers and simple project management
  • Crowded dashboard when managing lots of tasks
  • No Kanban view
  • Not suitable for medium and large businesses

What Is Backlog?

Backlog is a project workflow software and a collaboration tool. It’s suitable mostly for developers and website admins, but it can also work great for sales, marketing, and design teams. Some of its notable clients include Omron, SoftBank robotics, and Adobe.

Features

Backlog’s software for managing workflow comes with all the essential features a development team needs.

  • Wikis

You can create wikis for your projects, and the software will notify your team members as soon as a new wiki appears or an old one is updated.

  • Custom fields

Additionally, you can create custom fields to suit your projects’ needs. Moreover, there’s a task hierarchy, and you can quickly generate parent and sub-tasks.

  • Gantt charts

Two of Backlog’s standout features are the Gantt and burndown charts. They allow you to get a quick overview of your tasks, milestones, due dates, and progress.

  • Team collaboration

You get a notification when a teammate mentions you or whenever something needs your attention. Team members can share files, write comments, and invite clients to projects by assigning guest roles.

  • Code collaboration

That said, Backlog wouldn’t be such a great project management workflow software for developers if it didn’t allow for code collaboration. You can host your code in private SVN and Git repositories, and you can pull and merge requests.

  • Automations

While Backlog doesn’t come with any in-built automations, you can use Zapier to automate recurring tasks. 

  • Reports

With Reports, you can see the tasks due today and those that are overdue. Additionally, you can see a weekly report of your activities for the previous week, and you can generate a file containing all issues raised in a project every week. This simple workflow software can email this data to your inbox, or you can export it as a CSV or Excel file.

  • Mobile app

Yes, both for Android and iOS.

Integrations

This productivity software offers several native integrations – like Slack, Jenkins, Google sheets, Cacoo, and Typetalk. Additionally, you can seamlessly import data from Redmine and Jira, and sync your Backlog account with Git. 

If you need any third-party apps, you can use Backlog’s API to create your own integrations.

Ease of Use

If you have any idea of what workflow is, there won’t be any learning curve. The UI is intuitive, easy to use, and you can create and manage tasks in a few minutes.

Pricing

In terms of pricing, you can choose from four plans:

  • Free – $0/mth. This plan lets you work on one project with up to 10 users. Naturally, you get only the basic features.
  • Starter – $35/mth.  It allows up to 30 users, 5 projects, and offers 1 GB of storage. You can create subtasks and set custom statuses.
  • Standard – $100/mth. This plan lets you add unlimited users and work on up to 100 projects. Additionally, you get 30 GB of storage and gain access to the Gantt and burndown charts and templates.
  • Premium – $175/mth.  In addition to everything in the Standard plan, you can manage unlimited projects and have 100 GB of storage space. Moreover, you can add custom fields.
  • Enterprise – custom price. n case you need a private server, additional support, and unlimited storage, you should opt for this plan.
  • Free 30-day trial.

Support

If you need help from a rep, you can contact the customer service via live chat, tickets, or Twitter Mon-Fri during SGT business hours only. On the website, you’ll also find a knowledge base and several tutorial videos.

ProWorkflow
ProWorkflow
ProWorkflow

Best for SMEs

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  • Great reporting module
  • Great for SMEs
  • Time-keeping module
  • Free basic training and support
  • Limited customizations
  • Not the best fit for larger companies
  • Limited automations

What Is ProWorkflow?

Simply put, ProWorkflow is a simple workflow software, equipped with a time-tracking module, a simple CRM platform, and more. It offers a beautiful and practical dashboard, timesheets, and calendars. It allows you to create tasks, assign employees, set due dates with a few clicks but it’s only fair to say that it lacks some out-of-the-box automations.

Features

ProWorkflow covers all the basics and some more advanced features. 

  • Templates

This productivity software allows you to use various templates to manage processes, and you can review your projects via the timeline feature.

  • Staff availability

One of the features I particularly fell in love with is the software’s ability to show the staff’s availability and workload when assigning a new task. That way you can diminish the familiar manager’s mistake of overloading the employees, which naturally leads to burnout. I’m aware that many multinational enterprises wouldn’t think much of it, but for a small business workflow software, this feature comes in handy. 

  • Automations

Although ProWorkflow is one of the widely accepted business process management tools, automating workflows isn’t one of its strong points. Currently, the software provides only automatic notifications – for anything else, you’ll have to use Zapier.

Although various zaps can help you automate some of your processes, you may have to pay extra for a Zapier account.

  • Reporting

You’ll get 14 predefined reports – like staff performance, time summary, detailed project summary, and more. Plus, you can generate custom reports and you can export them as PDF or print them directly from the software.

Integrations

You can sync ProWorkflow with QuickBooks, Xero, KashFlow, FreshBooks, and MYOB AccountRight. Additionally, you can integrate all the major cloud storage providers, like Box, Dropbox, Google Drive, and Microsoft OneDrive. For automation integrations, you’ll have to use Zapier. 

On top of that, you can build your own integrations, apps, and reports by using the ProWorkflow API. The company even created its mobile app by using it..

Ease of Use

In terms of usability, you’ll find the UI more than intuitive. Everything is neat, and you can access whatever you need with a single click.

Pricing

ProWorkflow offers two pricing options. The following prices are for month-to-month payments. You can save 10% if you opt for annual billing.

  • Professional – $20/mth per user. You get unlimited projects and 25 GB of storage.
  • Advanced – $30/mth per user. This plan offers unlimited projects and 50 GB of file storage. You can also create custom fields and forms. Also, you’ll get access to several editors and project templates.
  • Free 24-day trial. No credit card required.

Support

ProWorkflow’s website offers support 24/6 EST (they don’t work on Saturdays). You can use the live chat function, send an email, or contact the reps via the phone. There is also an FAQ section and a dedicated YouTube channel.

Process Street
Process Street
Process Street

Best Online Solution

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  • Free plan
  • Easy to use
  • Mind-blowing number of templates
  • Full range of possible fields
  • Integration with other software
  • Unsuitable for enterprises
  • Limited reporting
  • Occasional glitches

What Is Process Street?

Process Street is an exclusively online free workflow software for managing a company’s workflows that allows you to create powerful checklists for your work processes. You can easily assign tasks to team members, set due dates, create recurring checklists, and lots more.

Some of Process Street’s clients are Airbnb, Spotify, GAP, and Accenture.

Features

Here’s what features Process Street offers:

  • Templates

Beginners are bound to love Process Street because they can choose from hundreds of predefined templates. Moreover, you can customize each one to suit your specific company processes.

  • Project overview

The dashboard provides an overview of all your projects, and you can see who did what and when via the activity log. Its only fault is that you can’t customize it.

  • Conditional logic

One of Process Street’s coolest features is the “conditional logic.” It’s a simple tool that can help you create dynamic checklists based on if/then scenarios. Even though some users find it hard to use, it’s an incredibly helpful tool nonetheless.

  • Docs

Process Street can also be considered as an easy-to-use document workflow software. It allows you to create documents quickly, set their dimensions, customize the font, and add pictures and videos. Additionally, you can easily set user permissions and export your documents to Word.

  • Stop tasks

Process street allows you to create stop tasks – the software will disable all following processes until the completion of the stop task. That way, you can break your checklists into stages and set task dependencies.

  • Automations

The app allows you to set dynamic due dates by applying different rules. For example, you can set a deadline for a task that needs to be done five days after the completion of a prerequisite.

Also, you can set various triggers, like task completion, for example, and you can use these triggers with any apps synced to your account.

  • Reporting

There isn’t a reporting module, and all you can see is an overview of your checklists’ progress.

Integrations

Process Street doesn’t offer any native integrations. Still, you can use Zapier to sync your account to more than 1,000+ third-party apps, like Salesforce, Slack, Asana, Dropbox, and automate the processes. For instance, if you add a lead in Salesforce, SP can automatically create a new checklist.

Ease of Use

Great work management tools don’t have to be complicated, and Process Street is proof of that. It’s easy to use, and unlike other workflow solutions, there is little to no learning curve.

Pricing

Process Street offers three pricing options:

  • Free – $0 for up to 5 full team members, 5 workflows, 100 automation runs, unlimited pages, and more
  • Pro – $25/mth per user (min 5 users). It includes unlimited checklists and templates, as well as reporting and process documentation.
  • Enterprise – custom price. This plan includes personalized onboarding, training, and integration assistance. Additionally, you get premium support and API access.
  •  Free 14-day trial. No credit card needed. 

Support

The company offers monthly webinars, a blog, a YouTube channel, and a help section (knowledge base). You can also schedule a call with tech support, use live chat, send an email, or chat with the reps on Facebook. The customer service reps work Mon-Fri 5 a.m. – 8 p.m. EST.

Google Workspace
Google Workspace
Google Workspace

Teams Working Remotely

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  • Great for team collaboration
  • Easy-to-use
  • Many integrated apps
  • Online and offline mode
  • Expensive even for big companies
  • Google Docs has fewer functions than MS Word

What Is Google Workspace?

Without question, Google Workspace (former G Suite) is a very simple cloud-based workflow tracking software tailored for team collaboration. As such, it allows you to focus more on your actual job and not on management. Companies like Nielsen, Colgate-Palmolive, and Salesforce use this software.

Features

There are many features (and apps) within Google Workspace but these are the most popular ones: 

  • Gmail

Predominantly used for communication, it uses artificial intelligence to figure out your writing style, so while writing, it will give you suggestions based on what you’ve written before.

  • Google Docs

This is a word processing app that people use to work together on the same document workflow. Coworkers can access the same document, share it, and make changes that everybody will see right away.

  • Google Sheets 

This is a spreadsheet tool that is very similar to Microsoft Excel, with the difference that this app is used online.

  • Google Slides

As an app for making online presentations, it is similar to Microsoft PowerPoint. You can use pictures and animations for making slides.

There are also:

  1. Google Keep for making notes and lists for yourself
  2. Google Drive is cloud storage, and each user gets 15 GB of storage space
  3. Google Meet for video conferences
  4. Google Chat is a messaging tool used for connecting coworkers
  • Reporting

The only form of report is attendance tracking with the Business Plus plan, and you can also record video conferences.

  • Mobile app

Yes, both on iPhone and Android.

Integrations

You can connect Google Workspace with Copper, Asana, Freshdesk, Xero, Zoho Invoice, and Dialpad, among others. From customer service to invoicing, not to mention the CRM system, you’ll have everything you need.

Ease of Use

Google Workspace is a user-friendly workflow tool, controls are easily learned, and there are shortcuts, which can be very useful. It supports Microsoft Word, Excel, and PowerPoint, and it has similar if fewer functions.

Pricing

There are four plans that you can choose from:

  • Business Starter for $6 user/month – includes a custom business email, 100 participants in video meetings, 30 GB of cloud storage per user, security and management control, and standard support
  • Business Standard for $12 user/month – includes 150 participants in video meetings (with the option to record it), 2 TB of cloud storage per user, business email, security and management control
  • Business Plus $18 per user/month – entails: custom and secure business email (with retention and eDiscovery), 250 participants in video meetings with the option to record it and track attendance, 5 TB of storage per user, management controls, and enhanced security
  • Enterprise quote available at request – this plan includes everything from the previous plans plus S/MIME encryption, video meetings, unlimited storage, advanced security
  • Free 14-day trial

Support

Apart from the FAQ page, Blog part, Training and Certification section, customer stories, if you have some additional questions, you can contact their support staff via email, chat, or phone. They offer support in 14 different languages.

Creatio
Creatio
Creatio

Best for Medium & Large Organizations

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  • Customizable
  • Free account
  • Suitable for medium and large businesses
  • Not the best fit for small businesses
  • Occasional bugs

What Is Creatio?

Creatio is a powerful workflow management software with a free option and a CRM platform that comes with many handy features to help you organize and manage your business operations. In a nutshell, Creatio offers a robust system trusted by companies like Bayer, Adidas, Heinz, and OTP Bank.  

Features

The app lets you structure your processes via a drag-and-drop designer.

  • Scalability

What’s remarkable about Creatio is its scalability. You can create simple tasks or complicated processes with many variables and rules.

  • Templates

There is a “process library” that offers fully customizable out-of-the-box templates. That way you can create workflows that suit your company’s specific needs.

  • Analytics

The software’s analytic functions allow you to quickly identify and eliminate bottlenecks and keep track of various metrics.

  • Automations

By using the company’s BPM (business process management) tools, you can automate nearly every activity that requires time but not much brain usage. For example, you can create a task that, upon completion, starts another process, notifies employees, and assigns them to a new one so they don’t stay idle.

All in all, automating workflows is yet another of Creatio’s strong sides.

  • Reporting

The software allows for some report generation, but you’ll find its analytics superpowers in the various dashboards. 

  • Mobile app

Yes, both for Android and iOS.

Integrations

You can integrate Creatio studio with 40+ apps via connectors. Creatio project workflow software syncs with Zapier, Salesforce, NetSuite, and others. Unfortunately, not all the connectors are free but there are free trials for the paid ones.

Ease of Use

It can take some time and study to set up the processes, but the software’s drag-and-drop interface helps you along the way.

Pricing

Besides the free plan, you can buy the Creatio studio enterprise edition for $25 per user/month. It includes workflow automation, process designer and manager, and analytics tools.

  • Workflow add-ons: You can add a Kanban or a Gantt chart view, tools for calculating metrics, Excel reports builder, and many more.
  • CRM add-ons: since Creatio is first and foremost a CRM platform, you get a tailored price for each product of the CRM bundle. You can calculate the cost yourself, depending on your needs, which is pretty neat.
  • Free 14 day trial for the paid plan.

Support

The Creatio website offers an academy and a community section where you can ask questions and get answers from other users. If you need to reach out to support, you can use the live chat Mon-Fri 8 a.m.-6 p.m. EST for basic questions or contact the reps via email or phone for more significant issues.

Pipefy
Pipefy
Pipefy

Best for Large Companies

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  • Customizable
  • Free plan
  • Easy to use
  • No Gantt chart view
  • Crowded interface when managing many processes

What Is Pipefy?

If you want to use one of the finest free workflow management software without being dependent on your IT team, Pipefy is one of your best bets. It’s a cloud-based solution that lets you create cards (tasks) easily, track each project’s progress, and take advantage of several great features.

Companies like Volvo, Samsonite, and UST Global use Pipefly to manage their processes without any hassle.

Features

Pipefy comes with all the necessary features to ease and automate your company’s operations.

  • Customization

What’s great about Pipefy is that you can easily customize everything. You can use and edit various templates – from customer onboarding to product management.

  • Sharing

One of Pipefy’s handy features is that you can share different forms with people who don’t use the software. For example, if your sales reps are using Pipefy, they can share a lead form with marketing and get the information they need.

  • Kanban board

This project management software uses a Kanban board to show a project’s different phases. You can customize each task and add various fields (like currency, document ID, and others). There are only the Kanban and List views, so things can get crowded if you manage lots of processes. Still, you can use several filters to configure the dashboard in a way that will work for you.

  • Database tab

The software has a Database tab where you can keep various databases, like your employees’ information, contacts, etc. You can use this information later on, when you need to connect it to a specific process, instead of manually inputting the data.

  • Automations

Automating workflows is relatively easy with Pipefy. For example, when you create a card, you can add conditions and choose an action, like moving the parent card to a new phase. 

Also, Pipefy allows you to generate fully customizable PDF files, and it automatically fills in the data via dynamic fields.

  • Reporting

Pipefy has an outstanding customizable reporting module. You can track, analyze, add, or remove all the data that’s inside the software – like time spent on different tasks, assignees, progress, deal values, etc. 

  • Mobile app

Yes, both for Android and iOS.

Integrations

This workflow app native integration examples include Slack, GitHub, GitLab, BitBucket, Appear.in, and Google Hangouts. If you need any other third-party apps, you can either sync them with Zapier or use the company’s open API. 

Ease of Use

Although the initial setup takes some time, using Pipefy is easy. Its UI is intuitive and suitable for beginners, as well as for experienced employees and managers. 

Pricing

The following prices are for month-to-month payments. You can save 20% if you pay annually.

  • Starter – free – includes templates, sharing, standard metrics, activity log, mobile app, up to 5 unlimited workflows, up to 10 users, up to 50 cards/mth, and more. Starter is suitable for freelancers, students, startups, and small teams. 
  • Business – $22 user/month – comes with Starter features, unlimited users,  unlimited workflows, unlimited cards, full-field customization (except ID field), limited field conditional logic, etc. Suitable for mid-sized teams.
  • Enterprise – $36 user/month – In addition to the features from the Business plan, you’ll get a custom number of automations, 2FA, a customer success manager, and more. Fit for large organizations. 
  • Unlimited – custom pricing – includes everything Pipefy has to offer. Best for companies in need of full-force productivity management tools. 
  • Free trial comes with some limitations and supports up to five users.

Support

You can reach out to support via live chat or by sending a ticket. In addition, Pipefy has a Help center and Pipefy’s experts who host weekly webinars.

Nintex
Nintex
Nintex

Best for Complicated Workflows

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  • Suitable for all business sizes
  • Great for automating workflows
  • Can manage complicated processes
  • Pricey
  • Learning curve

What Is Nintex?

Nintex is a cloud-based workflow management software with a well-known name in the industry recognized for helping businesses automate many of their operations. Companies like Coca-Cola, Johnson & Johnson, McDonald’s, and Toyota use the software to streamline their workflows.

Features

Nintex is a workflow diagram software that comes with many features and powerful automation tools, which allows for smooth process tracking.

  • Collecting information

You can gather information and track your workflows by setting beacons at the beginning and at the end of various processes. That comes in handy for reports and multiple metrics analysis.

  • DocGen

DocGen creates documents automatically – like contracts, invoices, or work orders. On top of that, you can automate document routing, which saves a lot of time and streamlines your company’s processes. 

  • eSignature

With eSignature, you can automate document signing, which is extremely convenient. 

  • Automations

You can create various conditions and logics and apply them to your workflows. It can be as simple as sending an email once an employee completes a task, or it can involve different parallel processes that change stages, set recurring tasks, create new workflows, etc.

  • Reports

The Nintex document workflow software allows you to generate detailed reports by using a Word template. By adding different placeholders to the document, Nintex automatically inserts the required data. Once you create the report, the software exports it as a PDF file.

  • Mobile app

Yes, both for Android and iOS.

Integrations

You can integrate Nintex with Salesforce, SharePoint, Adobe, Office365, Slack, and the major cloud storage services. Alternatively, you can build your own integrations via the Xtensions framework. The latter allows you to create custom connectors by using Open APIs.

Ease of Use

With Nintex there will be a learning curve for sure, and some basic coding skills will come in handy but once you get used to it, it’s relatively easy to use.

Pricing

There are two pricing plans for Nintex’s workflow management system:

  • Standard Edition – pricing starts at $910 a month for unlimited users and up to 10 workflows. With this plan, you get Nintex Forms, DocGen, free connectors, extensions, and standard support.
  • Enterprise Edition – pricing starts at $1,400 a month. In addition to the standard plan, this one includes analytics tools, app studio, and premium support.
  • Free 30-day trial. No credit card required.

Support

There are two ways to reach the reps – via email or the Customer Central for which you need an account. There are also reports, help documentation, videos, webinars, events, and a Nintex university where you can become a certified Nintex expert.

Kissflow
Kissflow
Kissflow

Best Analytics Tool

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  • A wide variety of templates
  • Good collaboration module
  • Great reporting and analytics tools
  • You can design your own workflow
  • Ease of Use
  • Integrates easily into workflow
  • Not ideal for all types of businesses
  • Occasional glitches
  • Limited customizations
  • Not suitable for complex processes

What Is Kissflow?

Kissflow is one of the oldest and best-known names in the industry. What the company offers with the new product is value stream mapping. Unlike the majority of other project management tools on this list, Kissflow doesn’t focus on project breakdowns. Some of the workflow application’s most notable clients are companies like Pepsi, Sega, and Michelin.

Kissflow Features

Here’s what you can expect from Kissflow:

  • Modules

It has four modules that aim to transform Kissflow into an all-in-one digital workspace. The software lets you efficiently manage processes, cases, and projects. Also, it offers a decent collaboration module to keep all work-related conversations on a centralized platform.

  • Collaboration

In terms of collaboration, Kissflow offers a social media-like module, where you can post messages, comment on them, create polls, etc. This workflow program will have a built-in chat module, which is in development at the time of writing.

  • Dataset

Additionally, Kissflow offers a dataset, which is a collection of various data you can use for your workflows. For example, it could be a product catalog, customer database, or vendor list. That makes the workflow process easier to manage since you can find the information whenever you need it.

  • Templates

On top of that, you can choose from 150+ predefined process templates, like bug tracking, web page creation, employee onboarding, etc.

  • Kanban board

Kissflow offers a Kanban layout to manage your cases, but there isn’t a Gantt chart to better visualize timelines. In fact, there are no timelines at all. But as I already mentioned, Kissflow deals with value stream mapping instead of typical project breakdowns.

  • Automations

Kissflow is a no-code IT project management software that’s easy to use and can help you automate some of the workflows. It’s a user-centric platform, meaning that it empowers users to create, manage, and monitor tasks without the help of consultants. The software also offers 45+ predefined apps that can (partly) automate some of your operations.

  • Reporting

The software can generate various customizable reports and present them with different layouts. You can create a pie chart of your POs, a pivot table, a heatmap, etc. 

  • Mobile app

Yes, both for Android and iOS.

Integrations

You can configure APIs or use webhooks to connect your software for workflow integration with third-party apps. You can create conditions and add logic to your integration, and naturally, you can use Zapier to connect your Kissflow account with any other third-party apps.

Ease of Use

Although Kissflow’s UI is incredibly intuitive and easy to use, the software offers various features that will require some time for beginners to adjust to and learn how to use.

Pricing

Kissflow comes with three pricing options. The following prices are based on annual payments. If you opt for month-to-month billing, the software will cost you at least an additional 20%.

  • Basic – $10 user/month for up to 20 users. This plan includes form and workflow designer, automated workflow routing, SLA configuration, case management, reporting & integrations.
  • Advanced – $9.90 user/month for up to 50 users. In addition to including all the Basic plan features this one comes with advanced form fields, SLA reminders & escalations, audit log, advanced integrations, and HIPAA.
  • Fully Loaded – $19 user/month for up to 100 users. If you opt for this plan, you’ll gain access to everything the Advanced plan + advanced assignments, SAML, 2FA, custom sub-domain, and tailored success program. 
  • Free 30-day trial after scheduling a demo. No credit card required.

Support

You can reach out to Kissflow’s support team via live chat. If you can’t resolve the issue, the company’s customer service reps will initiate a phone call.

How We Ranked the Best Workflow Management Software – Our Research Process

Choosing the most practical workflow management tools for 2021 isn’t an easy task, but not an impossible one. Here’s what I did to be able to present you with the list of the best workflow solutions:

  • I searched all over the Web to find work organization tools that can suit businesses of various sizes and industries.
  • I compiled a list of more than 40 workflow apps.
  • Then I read hundreds of user-written reviews to weed out the ones that had too many issues.
  • By doing so, I was able to shorten the list in half.
  • Then I tried to register accounts for the other 20.
  • I was unable to create an account for two of the apps, and their support didn’t reply in a week, so I removed them from the list.
  • That left 18 workflow apps.
  • Six of the apps didn’t offer a wide enough spectrum of features, had too many bugs, or didn’t run smoothly enough, so I removed them as well.
  • One additional app dropped from the list since I was unable to access the account for two days in a row, and their support team didn’t manage to fix the problem. Naturally, “it was the first time that has happened,” but I don’t want you or your business to be subject to such risks.
  • Finally, I was confident we had found the top 12 workflow management software on the Web.
    After exhaustively testing each of their features, I wrote the reviews you just read.
  • When I finished all of our reviews, I rated each software based on:
    • Ease of use
    • Features
    • Integrations
    • Automation
    • Reporting
    • Support
    • Price
  • Once I double-checked everything, I was confident I’d made the best possible list of software designed specifically for managing workflow. And here’s a curious fact – the top work management systems come from five different continents – North and South America, Asia, Australia, and Europe.

That’s how I compiled the list of the ultimate workflow software money can buy in 2021. What’s more, if you have a small team, you can use some of them without paying a dime. How about that?

Key Features of Workflow Management Software

Each workflow-dedicated software allows you to create processes with various tasks and assign them to team members. So, here are the key features you should focus on.

Automations

Automating workflows is what saves you time and money. The software of your choice should be able to assign tasks automatically, send notifications, and generate reports. And these options are the bare minimum. If you are managing complex workflows, search for an app that can set various conditions and logic to the processes. 

Integrations

Integrating your workflow management system with third-party apps is almost inevitable. That’s one of the features that make these apps so valuable. That way, you can manage all your workflows from a centralized location instead of jumping back and forth between different apps to synchronize each process manually.

Most workflow programs integrate with other apps via Zapier, which will cost you extra. That said, any native integrations are a bonus.

Drag and drop workflow designer

The drag-and-drop interface will enable even the uninitiated to create processes, assign tasks, and set various parameters to the workflow. It’s not a deal-breaker, but it will help you save time on the initial training. Moreover, it will improve the overall UX with the software.

Reporting abilities

The top-rated workflow software should give management and team members the ability to analyze the processes. That way, they can find where they are inefficient or if team members are underutilized or overburdened. Analyzing KPI reports can help you improve your team’s performance, and thus your company’s.

Mobile access

You can’t expect everyone, especially more flexible teams, to be in the office throughout the whole day. The good news is that all work management systems on my list either offer a mobile app, or you can access them via the cloud.

Setting permissions

You don’t want everyone to have access to everything. Especially when you invite your clients to see your progress. You’ll want to hide any difficulties and issues and instead show what will please your clients. The project organization software offers such features for a reason.

Now, let’s see some practical tips that can guide you in the decision-making process.

How to Choose the Best Software For Managing Workflow?

When you reach the point where you are ready to employ such a solution, these are the questions you should answer before choosing the best app.

#1 What do you need the software for?

There are so many solutions out there that you can drown in an ocean of workflow tools. So, you might end up paying for an app that doesn’t entirely suit your needs or one you don’t take full advantage of. To avoid this, write a business plan down to the detail, and then decide. 

Most of the workflow app examples you saw above can get the job done at a reasonable price.

#2 Will your team be able to use the app efficiently?

Your team’s expertise and the complexity of your workflows should determine the app of choice. There are many robust low-code solutions, but if your team members feel uncomfortable with them, they’ll end up wasting time dealing with the software instead of actually working.

#3 How much are you willing to pay for a workflow management system?

My top picks offer various pricing schemes. It’s up to you to choose between per-user payments or pre-made bundles. After all, both options have their pros and cons.

#4 Do you need a scalable solution?

Okay, you run a team of five members. Will the software be able to manage your workflows if you have 100 more employees by next year?

Probably some of you raised your eyebrows at this question. Well, let me give you an example – Microsoft’s headcount jumped from 40 to 182 employees in a single year, back in 1980. Who knows, you may be the next Bill Gates.

So, keep these tips in mind when you are choosing the app for your company. They’ll help you avoid a world of trouble in the long run.

Conclusion

Sometimes it seems to take forever to get things done. Setting up tasks, sending dozens of emails daily, and keeping track of all your company’s operations leaves little time to get the actual work done. That’s why I compiled the list of the most promising workflow applications

I selected them carefully and with various industries in mind. So, whether you manage a startup or run a big enterprise – you can find the right software for you in the list above.

FAQ

What is a workflow software?

What does a workflow management system do in simple words? It allows you to plan, execute, manage, and analyze your company’s operations.

What is the most trusted software for workflow management?

After in-depth research and first-hand testing, we’ve concluded that these 12 are the apps that will best suit your needs.

How do you create a workflow system?

It’s easy to create such a system by using any of my picks. You map out the process you wish to accomplish, organize the tasks that lead to its completion, and assign them to the right people.

Moreover, by using any of my top workflow management software picks, you can automate many of these processes, so you and your team can focus on the work itself.