Membership Management Software Options Compared in 2022

Looking for the best membership management software for your gym, small business, or church?

We’ve ranked the top-rated companies and will provide you with individual reviews and reasons why membership management software is a good idea for your business. We also included our step-by-step evaluation methodology and buying guide below our comparison table.

Dive in to find the best!

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1. MemberSpace

MemberSpace offers great flexibility, making it perfect for growing businesses. Work with multiple currencies and integrate virtually anything you want. Invoices, payouts, and ease of installing are icing on the cake. Full Review

  • Free 14-day trial
  • Discounts available
  • Great online resources center
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MemberSpace offers great flexibility, making it perfect for growing businesses. Work with multiple currencies and integrate virtually anything you want. Invoices, payouts, and ease of installing are icing on the cake. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★★ 5/5

Integrations

★★★★★ 5/5

Support

★★★☆☆ 3/5

2. Raklet

Raklet lets you start with a free option, allowing you to have 50 contacts. Paid versions come with workflow optimization tools, automated membership renewals, member timelines... Full Review

  • Brilliant online resource center
  • Free plan and Discounts available
  • Assortment of membership apps available
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Raklet lets you start with a free option, allowing you to have 50 contacts. Paid versions come with workflow optimization tools, automated membership renewals, member timelines... Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★★ 5/5

Integrations

★★★★☆ 4/5

Support

★★★★☆ 4/5

3. Wild Apricot

Exquisite customization is Wild Apricot’s middle name. Enjoy 12 different themes, seamlessly integrate with WordPress, automate reminders and invoices, and set up recurring payments. Full Review

  • Easy to use
  • Strong database
  • Helpful customer support
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Exquisite customization is Wild Apricot’s middle name. Enjoy 12 different themes, seamlessly integrate with WordPress, automate reminders and invoices, and set up recurring payments. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Integrations

★★★★☆ 4/5

Support

★★★★★ 5/5

4. ClubExpress

ClubExpress allows clubs and associations to enjoy a great eCommerce storefront for a low price. Automate renewals and expirations, track members and non-members, and have peace of mind thanks to a secured, backed-up database. Full Review

  • Affordable
  • Good customer support
  • eCommerce Storefront
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ClubExpress allows clubs and associations to enjoy a great eCommerce storefront for a low price. Automate renewals and expirations, track members and non-members, and have peace of mind thanks to a secured, backed-up database. Full Review

Ease of Use

★★☆☆☆ 2/5

Features

★★★★☆ 4/5

Integrations

★★★★★ 5/5

Support

★★★★★ 5/5

5. Zen Planner

With ZenPlanner, gym members can easily reserve, check-in for classes, and even track their workouts. The software takes care of registration, communication, and has great gym billing software. Full Review

  • Easy to use
  • Great customer support
  • Best suited for gyms, sports studios, and schools
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With ZenPlanner, gym members can easily reserve, check-in for classes, and even track their workouts. The software takes care of registration, communication, and has great gym billing software. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★☆☆ 3/5

Integrations

★★☆☆☆ 2/5

Support

★★★★★ 5/5

6. Member Planet

MemberPlanet is customizable, with a simple interface, as well as detailed reports and tracking. Options for recurring + early payments, as well as auto-renewal make the entire process much easier. Full Review

  • Easy to use
  • Great customer support
  • Very affordable, free for small groups
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MemberPlanet is customizable, with a simple interface, as well as detailed reports and tracking. Options for recurring + early payments, as well as auto-renewal make the entire process much easier. Full Review

Ease of Use

★★★★★ 5/5

Features

★★★★☆ 4/5

Integrations

★★☆☆☆ 2/5

Support

★★★★☆ 4/5

7. Breeze

Breeze offers to churches communication with an unlimited number of users. Send targeted messages to each specific group, use plenty of integrations, set auto-reminders, and get detailed reports. Full Review

  • Easy to use
  • Helpful support team
  • Constant updates and new features
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Breeze offers to churches communication with an unlimited number of users. Send targeted messages to each specific group, use plenty of integrations, set auto-reminders, and get detailed reports. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★☆ 4/5

Integrations

★★★☆☆ 3/5

Support

★★★★☆ 4/5

8. MemberClicks

MemberClicks lets you create your own website and offer users a personalized experience. It provides two solutions: one perfect for small associations, the other for trade associations and chambers of commerce. Use email marketing features and enjoy easily stored reports. Full Review

  • Feature-rich
  • Frequent updates
  • Good customer support
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MemberClicks lets you create your own website and offer users a personalized experience. It provides two solutions: one perfect for small associations, the other for trade associations and chambers of commerce. Use email marketing features and enjoy easily stored reports. Full Review

Ease of Use

★★★☆☆ 3/5

Features

★★★★★ 5/5

Integrations

★★★★☆ 4/5

Support

★★★★☆ 4/5

9. MemberLeap

MemberLeap can add virtually any feature you’d like to its software. It’s easy to use, allows simple cross-reference tracking, note adding, scheduling reminders, and its reporting is top notch. Full Review

  • Wide variety of features
  • 24/7 email-based online support
  • Features designed specifically for you
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MemberLeap can add virtually any feature you’d like to its software. It’s easy to use, allows simple cross-reference tracking, note adding, scheduling reminders, and its reporting is top notch. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★★ 5/5

Integrations

★★★★☆ 4/5

Support

★★★★☆ 4/5

10. StarChapter

StarChapter is a complete solution for non-profits. From a simple migration process to helping with updates, organization, and reconciling records, you’re covered. It’s easy to use, and makes tracking everything from registrations to no-shows simple. Full Review

  • Easy to use
  • Helpful support team
  • Easy migration process
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StarChapter is a complete solution for non-profits. From a simple migration process to helping with updates, organization, and reconciling records, you’re covered. It’s easy to use, and makes tracking everything from registrations to no-shows simple. Full Review

Ease of Use

★★★★☆ 4/5

Features

★★★★☆ 4/5

Integrations

★★★☆☆ 3/5

Support

★★★★☆ 4/5

What Is Membership Management Software

A membership management software is a software that is best for associations, clubs, gyms, churches, and other organizations. These types of software usually can help with storing information and managing an organization’s database, managing customers’ memberships, contacting customers via phone, email, and social networks. In addition, they can include other features such as event management and tracking.

Excellent Membership Management Software Compared

MemberSpace
MemberSpace
MemberSpace

Best for Businesses Handing Multiple Transactions

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  • Discounts available
  • Free 14-day trial
  • Great online resources center
  • Good customer service
  • Not ideal for bigger businesses
  • Steep transaction fees for smaller businesses

Overview

Since 2015, MemberSpace has built a database of more than 7,000 members. The company aims to make membership systems available, accessible, and affordable for all regardless of how technical they are. The company is fast becoming known for:

  • its customer-centric culture
  • focus on education
  • the ever-growing list of integrations

Features

The following features and more are included in all four MemberSpace plans:

  • payment flexibility 
  • file and content securing
  • auto revenue recovery
  • member directory
  • free platform migration
  • content scheduling
  • analytics
  • tax collections

Integrations

MemberSpace offers its users many useful integrations including Zapier, Stripe, Muut, Rewardful, FirstPromoter, Shopify, Jimdo, Webflow, Squarespace, Wix, and more.

Ease of Use

It’s also incredibly simple to set up and use – its 3-click install means anyone can make use of this membership management software no matter their level of tech-savviness.

Pricing and Plans

You have four different pricing plans to pick from.

Starting Plan ($29 per month with 4% transaction fee)
Growing Plan ($49 per month with 3% transaction)
Advanced Plan ($199 per month with 1% transaction fee)
No matter which plan you pick you’re entitled to a 14-day free trial.

Raklet
Raklet
Raklet

Best for Companies Focused on Communication & Transactions

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  • Assortment of membership apps available
  • Free plan and Discounts available
  • Brilliant online resource center
  • Learning curve
  • Limited customization

Overview

Raklet has come a long way from its humble beginnings back in 2014.

Suitable for a wide assortment of people, Raklet offers both free and paid membership management solutions.

More than 7000 members make use of the Raklet platform. Should you join them?

Features

Raklet offers its members various management tools including:

  • online membership application acceptance
  • member timelines
  • automated membership renewals
  • filtering and categorization
  • data import and workflow optimization tools
  • engagement tools (SMS and email announcements)

Additionally, if you want to improve efficiency, check great workflow software that can help you save money and time.

Integrations

You can integrate Raklet with Google Drive, Google Sheet, Google Docs, Slack, Trello, and other remote work software, integrations, and apps according to your industry.

Ease of Use 

Ease of use is one of the fortes of Raklet. The UI is so intuitive that everyone can use it from the get-go.

Pricing and Plans

Raklet is a free membership management software that also offers its users upgrades to more comprehensive paid plans.

With the free option, one admin can enjoy 50 contacts, a custom field, and 0.25 GB storage. Even though there are no monthly fees, there is 4% and $0.60 transaction fees.

  • The Essentials plan costs $49 per month
  • The Professional plan costs $99 per month
  • The Premium plan’s range from $224 per month to around $999 per month
Wild Apricot
Wild Apricot
Wild Apricot

Best for Usability

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  • Easy to use
  • Strong database
  • Simple and useful CRM
  • Helpful customer support
  • Expensive for small organizations

Overview

Wild Apricot is a membership management system aimed at empowering nonprofits and associations. In 2017 it became part of Personify and ever since it hasn’t stopped expanding its feature palette nor the number of satisfied clients. 

Features

With Wild Apricot you can expect the following features: 

  • automation
  • membership themes
  • customization
  • recurring payments
  • cloud database
  • personalized member profiles
  • mobile app

Integrations

Wild Apricot integrates seamlessly with WordPress and other 950 apps with Integromat to make sure your operations run effortlessly. 

Ease of Use

Wild Apricot is hands down the easiest membership CRM software to use out there, and as trends show, CRM software can boost a company’s profit by 29%.

This one is extremely intuitive. It is amazingly easy to set up events, add members and create groups.

This adds up to a quick start with the software and a smooth learning experience.

Pricing and Plans

Wild Apricot is free if you have up to 50 contacts. Yes, you heard that right.

Then:

  • Personal plan is their lowest-paid pricing plan that starts at $48 per month and up to 100 contacts.
  • Group plan, which is $60 per month and up to 250 contacts
  • Community plan, which is $110 per month and up to 500 contacts
  • Professional plan, which is $190 and up to 2,000 contacts
  • Network, which is $ 350 up to 5,000 contacts
  • Enterprise, which is $420 up to 15,000 contacts

The price for more than 15,000 contacts is custom so you will need to contact Sales.

ClubExpress
ClubExpress
ClubExpress

Best for Social Media Integrations

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  • Affordable
  • Good customer support
  • eCommerce Storefront
  • Learning curve
  • Designed primarily for clubs and associations

Overview 

First and foremost – ClubExpress is affordable. It is designed mainly for clubs and associations, making it the best deal cost-value wise on the market.

Features 

When it comes to member features, there aren’t many membership management software that are better than ClubExpress. 

  • database
  • member levels
  • member Signup Wizard
  • personalized member profiles
  • renewals and tracking
  • mobile App
  • e-commerce to sell club merchandise
  • inventory tracking 

Integrations

And speaking of payments, ClubExpress integrates with PayPal and QuickBooks! 

Your transactions, payments, credits, fees, and membership database can be imported directly into QuickBooks. Isn’t that great?

It also works brilliantly with Facebook, Twitter, and LinkedIn and members can link to their personal social media pages. 

Ease of Use

Straight talk here – there’s a learning curve to ClubExpress – and it pays off big time to traverse it. You also have customer support to help you through any challenging parts.  ClubExpress also has a YouTube channel, with countless videos to help you navigate it. 

Keep reading and you’ll see for yourself that ClubExpress is one of the best member management software out there!

Pricing and Plans

The monthly hosting fee is $24.

The basic setup is $150, and it includes:

  • Importing members and non-members databases 
  • Assistance during the setup process
  • Unlimited custom web pages and photo albums
  • More than 20 built-in modules 
  • 50 video tutorials

For Starter Pack, Starter Pack Plus, Builder Pack, Builder Pack Plus, and Pro Pack, you should visit their website and find out the information you need about each package.

Zen Planner
Zen Planner
Zen Planner

Best for Gyms, Sports Studios, Schools

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  • Easy to use
  • Manage entire event processes
  • Auto-payment integration
  • The best customer support
  • Best suited for gyms, sports studios, and schools
  • Lack of integrations
  • Limited customization options
  • Slow to implement new features

Overview

Zen Planner is a website membership management software made for gyms and sports studios.

It is tailor-made to allow you to manage gyms, mixed martial arts studios, traditional martial arts studios, yoga studios, and surprisingly – even schools.

Features 

When it comes to membership management, Zen Planner is one of the best.

Members can download the app and enjoy all the features it has.

  • class and workout tracking
  • class reservations
  • event management
  • billing Software
  • direct deposit member payments to your bank account
  • data protection
  • websites

Integrations

Zen Planner offers its users fully integrated website membership management that can be accessed from any type of device.

It manages your Google My Business listing and other directories so that they can drive traffic to your site.

For that same purpose, they also manage Facebook and Google Ads campaigns that are specially targeted to your audience and location. Talk about benefits!

However, we should also mention that users have complained about the lack of customization options. With Zen Planner what you see is what you get.

Ease of Use

Zen Planner is one of the most intuitive membership management software out there. You don’t need to worry about watching tutorials. All you have to do is take some time to see how things work. 

And if you encounter any difficulties – which isn’t likely at all – you can always contact customer support.

Pricing and Plans

ZenPlanner prices are based on the active members you have.

The software itself is $121 per month. Couple that with a website, and the price will vary.

Member Planet
Member Planet
Member Planet

Best for Customization

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  • Great customer support
  • Very easy to use
  • Very affordable
  • Mobile-friendly
  • Free for small groups
  • Can’t manage members in bulk
  • Configuring the software might be a challenge
  • Interface looks a bit outdated

Overview

Who said there’s no free lunch? With memberplanet’s great features and free option, you can have your cake and eat it too! 

The best thing about memberplanet is that it’s good for so many different types of organizations. You can use this solution for:

  • non-profit organizations
  • schools
  • educational foundations
  • faith-based organizations
  • military organizations
  • booster clubs
  • PTAs
  • political campaigns
  • homeowners associations 
  • fraternal organizations
  • and many more!

Talk about a multi-purpose tool!

Features

It includes features such as: 

  • customization
  • mobile app
  • automated payments
  • reports
  • member levels
  • data management
  • professional cards

Integrations

Connect your account with Google Analytics and PayPal, or use an API for your custom integrations.

Ease of Use

memberplanet is one of the easiest to use membership management software that I tested. You’re unlikely to encounter any problems while you’re getting used to it. But if you do – fear not! The customer support team will gladly help you. 

Pricing and Plans

I already mentioned memberplanet is affordable. And affordable it is! It even has a free option! So if you were looking for free membership management software, you’ve found the best solution.

The prices of paid versions are attractive too:

  • Essentials version – $50 per month
  • Pro version – $100 per month
  • Premium version – $175 per month

All versions have an unlimited number of members and admins. Things that are different are group text credits, email credits, platform fees, and processing fees.

Breeze
Breeze
Breeze

Best for Church Membership Management

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  • Easy to use
  • Helpful support team
  • Constant updates and new features
  • Unlimited accounts and people
  • Easy data import for free
  • Doesn’t have bookkeeping
  • Database not functional enough
  • Occasional issues with adjusting dates

Overview

Breeze is hands-down the best church software available. Given its many features and great price, it is an absolute steal. And aside from offering membership management software, Breeze can provide you with kanban software, too. They will do everything for your ease. Don’t believe me? Continue reading. 

Features

This easy membership management software allows you to add an unlimited number of people + the following:

  • membership levels
  • follow-ups
  • automatic reminders and RSVP notifications
  • profile customization
  • data security
  • targeted information
  • name tags
  • reports

Integrations

Breeze integrates seamlessly with QuickBooks, Aplos, and FreshBooks.It also works with GitLab, GitHub, Zapier, Zendesk, Evernote, and much more. That’s one of the richest lists of integrations I encountered during my testing.

Ease of Use

Using Breeze is, to put it simply, a breeze. It’s hands down the best membership management software for churches out there. It has an interactive interface and allows you to easily manage all the data needed. It’s all very intuitive. Even if you’ve never used such software before, you’ll learn to navigate it quickly.

Pricing and Plans

The company offers only one plan and it is priced at $67 per month regardless of the church size. To test the software, you should opt for the Instant Demo.

MemberClicks
MemberClicks
MemberClicks

Best for Integrations

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  • Feature-rich
  • Regular updates
  • Good customer support
  • Member Engagement Community
  • Applications & Dues Renewals
  • Glitchy
  • Learning curve
  • Pricey

Overview

MemberClicks comes not with one, but with two options. Both are rich in features and that’s something we haven’t seen before. But the price is on the high end. If you can live with that, MemberClicks is worth checking out.

Oasis

The Oasis version comes with: 

  • Secure database and reports
  • Email marketing
  • Member types
  • Event management
  • Website Builder

Atlas

The Atlas flavor is the perfect solution for trade associations and chambers of commerce. It includes:

  • secure database
  • connecting with members
  • website
  • event management
  • reporting and analyzing tools

Integrations

Both versions of MemberClicks work really well with QuickBooks. There’s an EFT integration for users that rely on Moolah Payments. The software also integrates with Google Analytics, Google maps, and you can use Job Board.

Some of the integration options: HubSpot, WordPress.org, OpenWater Abstracts, Higher Logic, Salesforce.

 As a whole, MemberClicks has one of the richest integration lists out there.

Ease of Use

MemberClicks interface was fairly easy to navigate in my experience. Here’s a brilliant video by Pam Sefrino that shows you step by step how to use the software. 

Also, MemberClicks has a brilliant customer support team. They’ll help you with any questions you have. 

A downside would be that the software is sometimes glitchy. The frequent updates take care of that, though.

Pricing and Plans

Annual subscriptions for the majority of products begin at a minimum $3,000 investment. Pricier compared to other solutions on the market, MemberClicks stands out with unique features. For the rest of their prices or to request a demo, check their website.

MemberLeap
MemberLeap
MemberLeap

Best for Feature Variety

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  • Fantastic online resource center
  • Multiple payment plans
  • A+ BBB rating
  • Works out to be quite expensive for larger organizations
  • Telephone support only offered in business hours

Overview

Because of its per-user-range pricing structure, MemberLeap is the best membership management software for small businesses and nonprofits. Moreover, we guarantee that no one else will take care of your needs the way MemberLeap’s individually designed features will do.

Features

MemberLeap’s list of features is a long one. No matter which membership management package you pick, you’ll get access to a full member management system that includes:

    • membership tracking software
    • customized fields
    • cross-reference tracking
    • membership plans
    • categories and notes
    • have a feature designed for you
    • database
    • online membership system
    • payment options
    • donations
    • customizable profiles
    • interactions

Other features such as membership CRM and membership directory software are included in the more advanced plans. 

Integrations

MemberLeap integrates with most of the popular solutions out there. Payments can be made via PayPal, ClearGate, etc. You can get ACH and eCheck through Authorize.Net. MemberLeap also syncs with your QuickBooks account.

Other integration options include BluePay, CheckCare, Converge (formerly Virtual Merchant), Cybersource, and many more. They can design mobile membership apps for you as well.

Ease of Use

MemberLeap is easy to use and has extensive integration capabilities, making this one of the very best membership management software 2021 has to offer. There are very helpful training videos provided on the website. If you need more assistance, the customer support team is always ready to help.

Pricing and Plans

You can choose between five plans, which are available on the website.

The costs vary per plan according to the number of members with their cheapest plan (Copper) starting at $50 for 1 – 200 members and their most expensive plan (Platinum) costing $250 for the same user range.

In addition to the monthly fees, those that abide by GDPR will need to pay a surcharge fee. This surcharge fee costs $20 per month for 1 to 20 citizens, with costs going up to $80 per month for 5,000 citizens.

StarChapter
StarChapter
StarChapter

Best for Non-Profit Organizations

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  • Easy migration process
  • Easy to use
  • Helpful support team
  • Cloud-based construction
  • Simple design
  • Not many payment options
  • Lacks common functionality options
  • Not mobile-friendly

Overview

StarChapter is a membership management software aimed at local chapters of professional and trade associations. It is dedicated to continuously enhancing its features to help its client development. 

Features

StarChapter offers some unique features.

  • easy migration
  • record organization
  • customizable profiles
  • data security
  • member types
  • event management

Integrations

StarChapter integrates with Flamory, Authorize.net, MerchantOne, Paypal, Plug and Pay, Redfin, and some more. 

Ease of Use

StarChapter is one of the easiest software to use. It’s very intuitive, very user-friendly. I doubt that you’ll encounter any difficulties at all. In case you do, the support team is always glad to help.

Pricing and Plans

StarChapter’s pricing depends on the number of members you have.

  • The Essential plan is 150 members, 1,000 additional contacts, and is $83 per month.
  • The Growth plan is  300 members, 2,000 additional contacts, and is $105 per month.
  • The Advanced plan is 150 members, 4,000 additional contacts, and is $133 per month.
  • The Pro plan is 150 members, 8,000 additional contacts, and is $165 per month.

Note that the setup fee is different for each plan, so check their website for more information.

Best Membership Management Software – Buyer’s Guide

What makes a decision a good one? Why is having membership management software important anyway?

We’ll answer it all in this section.

How to Choose the Right Membership Management Software

Here’s a list of questions that can help you choose the right software for your needs.

Which Features Do You Need the Most?

What is causing you trouble when managing your members? Payments, organizational issues, keeping up with your members? This will determine which features are key for your association.

Which Features Can You Do Without?

Do you really need social media integration? Or a forum, for that matter? Maybe yes, maybe no – the answer will help narrow down your choices.

How Much Money Are You Willing to Spend for a Membership Management Software?

That’s a key one. You need to have at least a basic idea of how much money you can spend on this type of software.

Are You Willing to Spend More on a Solution or Features Designed for Your Specific Needs?

If you can’t find membership management options that fit your exact needs, have it designed for you as a long-term investment. And, if you still can’t find membership software programs that fit your exact needs, are you willing to invest more money and have one designed for you?

Would You Mind Spending Time Learning to Use the Software? Or Do You Want a More Intuitive Solution?

Although most of the software listed is pretty easy to get the hang of, some do have a learning curve. However, those that take some time to get used to are usually the ones with the most features. So, think about compromising.

Are Customization Options Important for You?

For any special requirements or more niche type of business, customization options might save the day. If you have more basic needs, any software will do.

Do You Require a Mobile App?

Mobile apps allow you to use the software wherever you are. For gym owners, it will be best if there’s an app their members can download and use to book classes. For churches, a mobile app might not be desperately needed. But for most, having a free membership app could be something that attracts more people.

Is the Customer Support Service’s Quality a Priority?

That one is self-explanatory. Although there are people that don’t put much importance on the customer support side of things.

Does the Membership Management Software Integrate Successfully With Your Website?

If you have an already existing website, you want software that can integrate with it. However, if you don’t have one, choose a solution that has a website building option.

Does It Allow Integration With Other Solutions?

Most people use QuickBooks for their finances and PayPal for payments. If you do too, you better look for software that supports those.

Is the Design of the Member Management Software a Priority?

Some of the software in my list have a bit of an outdated design. While not a huge issue, most people like sleeker and prettier interfaces.

What Kind of Audience Are You Targeting?

If you own a gym, you’re targeting a specific group of people. If you have a salon, you’re marketing an entirely different thing. Choose the type of software that will be most useful for your target group. Answer these questions, and go through the list once again. The pros and cons should give you an idea of which software may fit your needs and which one doesn’t.

This might look like too much work. I get it. Still, when they go through this list of questions, most people get a much clearer picture of what they want from a membership management solution.

Think about it as a marathon that will win you a much-wanted reward.

Importance of Membership Management Software

While some think that membership management software is an extravagance, others consider it the most helpful system ever invented to aid in your everyday membership maintenance and communication. Here’s what it provides:

Spare Time and Extra Savings

Processing applications, sending emails manually, and managing events for your organization is time-consuming and often impossible for a single person to handle. If you manage to pull it off by yourself, you won’t be using your full potential to foster your organization’s growth. Rather than taking on additional managers to do administrative tasks, why not find an excellent membership management software for 2022 to help you? This will save you both money you’d otherwise spend on extra staff and time devoted to mundane tasks.

Profuse Insight Into Members’ Needs

Membership tracking doesn’t only solve particular problems but also shows you the big picture of your members’ attitudes and expectations. By tracking the rate of opened emails, event interactions, and overall behavior, you can easily decide what content boosts engagement. It also makes it simple to nurture and grow your member base.

Unrestrained Access

Having cloud-based membership management software gives you the flexibility to run your organization outside the premises and on the go. You can connect instantly with your members and deliver timely, relevant, and personalized content while keeping track of all member records and optimizing your conversion rate. The automated member retention features of the web-based membership management software are available both online and in the app.

Membership Management Software Best Practices

Some of the highest quality membership management software adds the rubric of “prospective members” to the array of membership statuses. In this way, the admin can keep them in the loop by sending intriguing email newsletters urging them to join your organization.

Regarding email communication within the club management software, sending regular, content-rich emails is both beneficial and informative. Subjects can range from membership discounts and renewals to donations and hosted events. Furthermore, it is of massive importance for lower-tier members who can be informed about the advantages of upgrading their membership.

The next step in growing your organization is to urge members to make upgrades in their memberships. According to the best practices of using online membership management software, it is best to implement expiring memberships rather them auto-renewable ones. On the other hand, recurring memberships result in higher revenue as members tend not to renew unless explicitly asked to do so.

When it comes to membership marketing, the existing members are your best promoters. Not only will they introduce their friends and family to your organization, but they will also spread the word via social media outlets.

Benefits of a Membership Management Software

Many organizations wouldn’t stay focused and organized nowadays if it wasn’t for their membership management software. Running a club or membership organization can be centralized and easy once you break free from spreadsheets. So, you should bear in mind to add this software when preparing your business plan. Here’s how a one-stop resource can make a positive contribution to your organization by allowing you to do the following:

Make Use of Having a Landing Page

Top membership management software allows you to enhance your online presence by giving you the option to create a landing page or an online portal for your organization. The page can function as a separate listing or a component nested into your website where you can present more information about your organization and its upcoming events. This allows you to boost popularity as existing members promote the company within their network. If you are unsure what type of website you need, or if you are struggling with design, we have some pro tips to help you.

Process Membership Applications Effortlessly

Now that you’ve gained new members, you’ll be facing more paperwork to process their applications. Here’s when using the best membership management tool comes in handy. It draws information from the potential members and adds it to your database. You don’t have to insert one piece of information at a time, instead you review it and proceed to the next step (be it payment or registration). As simple as that.

Collect Membership Fees Automatically

Once you’ve reached your goal of expanding your members’ network, you need to collect membership fees when due. Rather than using another online payment software, the extensive member list built by your membership management software streamlines the process by providing you with a built-in payment feature to charge members directly.

Set up Automatic Renewals

Regarding membership renewals, the software can send members automated reminders that their membership is about to expire and urge them to sign up for the following year. The reminders precede an automatic withdrawal of the fee on the renewal date. Finally, members can pay their dues by themselves, provided that you’ve integrated a self-payment gateway.

Have All-In-One Access to Your Membership Data

Many would say that Excel spreadsheets are comfortable, but they can be more complicated to manage than the easiest membership management software. Dozens of membership management systems are made with opportunities to link member directories to payment systems or create groups of members, email newsletters, event invitations, etc.

Drive Engagement

The group membership management software can quickly become a member’s home for news, updates, and file sharing, giving a sense of a tightly connected community. These communication channels are desirable for every multi-chapter management software where members in each chapter can interact within their own community.

Set Up Targeted Campaigns

Now that you know what your members’ demographics, age, and genuine interests are, you can easily keep track of how engaged they are by measuring specific metrics. That’s how you can create a successful customized marketing campaign, whether via social media or email marketing, and send targeted newsletters, event invitations, announcements, and more.

Increase Event Attendance

Reviews of membership management software show its effectiveness in managing event registration and attendance. Once you’ve collected enough information about your members’ preferences, you can take the lead and organize successful events with impressive turnover. Scheduling head-ups and reminders for upcoming events on the virtual calendar is your next step in keeping up fully booked venues.

Tickets and Registration

Organizing multiple events a year is a real headache, but using the right membership and event management software can take care of that. Some software has ticketing modules that help you manage event registration, bookings, and direct online payments. Others have external integrations, such as Ticketmaster or EventsFrame. And yet again, all data is stored in one centralized location.

Third-Party Software Integration

Look for software that integrates other useful apps in the form of add-on options available on the membership management software market. With them, you can manage marketing campaigns, collect data using surveys, manage events and fundraisers, and automate as many administrative tasks as possible. Finally, use only the most necessary ones as too many software upgrades may slow down your website.

Our Methodology

Here’s how we created this growing list of good membership management software:

  1. Checked numerous user’s opinions to compile a list of the best membership management platforms.
  2. The ease of use was also one of the leading factors.
  3. Referred to professional guides and in-depth reviews.
  4. Signed up and tested.
  5. Evaluated the efficiency of management options.
  6. Looked into the customization options and widgets.
  7. Compared cost and business value of the software.
  8. Checked customer support.

2022’s Membership Management Software at a Glance

Key Takeouts

What Have We Clarified on This Review of Membership Management Software Options?

We made this list of membership software solutions for people just like you.

  • The platforms I’ve selected have quite a lot of benefits.
  • They sort your members into categories.
  • They make assigning roles as easy as a child’s play.
  • They track payments and donations for you.
  • You no longer have to worry about reminding your members to renew.

The software does it all for you, and more.

FAQ

What is membership management software?

Membership management software is also known as an association management system. It is widely used by membership organizations such as clubs, unions, NGOs, cultural societies, etc. These associations benefit from the software’s services related to storing member information, managing memberships, collecting fees, organizing events, and sharing resources.

How much does a membership management software cost?

The price varies depending on the features. More features usually mean a higher price tag.

Having features designed specifically for you would require a bigger budget too.

In contrast, at least one or two of the platforms mentioned here likely have most of what you need.

Can I integrate membership management software with my website?

Most of the time the answer is yes. The software I have listed offer either integration or an easy migration process.

In case you don’t have a website – you don’t have to worry. Some of the solutions listed will build a website for you.

Is there free management software?

Yes, there is. They’re not mentioned here, though.

To be honest, although I am sure there are some decent free options out there, they universally lack features.

You want a solution that will make your life easier.

What is a membership database?

A membership database stores and tracks the information provided by your members. It can fully automate membership renewal, fee collection, communication with members, report generation, event registration, and ticketing, etc. In other words, it is an intuitive membership list that fully automates your tasks and scales as you grow.

How do you organize membership information?

Some software offers seamless transfer or integration of your current membership list with the online database. Members can also update their information at all times. When storing membership data, make sure you do it in a centralized location rather than having it dispersed into multiple tools.

What is the best gym management software?

For sure, the best software for gyms is Zen Planner. It’s intuitive and easy-to-use.

What is the best membership software?

The best membership management software comes with many technical capabilities that meet your organization’s various needs, depending on its nature and operations. Its features and integrations must be combined with ease of use. Many companies offer reasonable pricing models for their cloud-based software storage.