If your employees work in shifts, using a software can save you plenty of hours. Besides scheduling, a good tool provides:
But honestly, that’s just the tip of the iceberg. We made a list with the greatest free employee scheduling software to help you find the best option for you.
Safety and health screening
HR tools and professional HR support
Homebase is a simple scheduling platform with an intuitive interface and plenty of integrations. A free mobile app for employees and communication tools make the whole process transparent. Homebase also helps businesses with hiring and onboarding, and since recently it’s providing safety and health screening. It offers a free version and affordable paid plans, and all of it followed with top notch customer support.Read full review
Ease of Use
Newsfeed for company updates
Free plan allows communication and unlimited users + locations
Sling is a free scheduling solution that makes planning shifts easy. Customizable features for scheduling as well as reports save time and money and make it perfect for remote work. Newsfeed lets employees know what is happening in the company. Sling offers a mobile app for both Android and iPhone. While paid plans offer additional options, the free plan itself is very rich with features, including unlimited users and locations.Read full review
Ease of Use
Matches qualifications with shifts
When I Work is a free employee schedule system that does wonders for human resources management. Its biggest differentiating feature is the scalability it offers. By allowing managers to match each shift with those available and qualified, it helps raise productivity and revenue, while lowering the time spent scheduling by 8x. Payroll integrations, photo clock-ins, and other features help businesses reduce their labor costs as much as 20%.Read full review
Ease of Use
Enterprise dashboard helps guide business decisions
Drag-and-drop schedule builder and automated scheduling tools
Easy to keep track of everything through reports, feedback, and manager log book
7Shifts is a great solution for restaurants. This scalable employee scheduling platform offers something for everyone. The free plan is perfect for small businesses. Restaurant chains can improve their numbers with advanced reporting that gives managers a bird’s eye view over everything. By tracking employee satisfaction, 7Shifts also helps prevent turnover.Read full review
Ease of Use
Every change to the software is easy to understand and get used to
Schedules can be copied and used as templates
Affordable paid plans
ZoomShift offers all the basic features businesses with hourly workers need. If you want a simple scheduling platform, that’s the one. On top of responsive support and constant improvements, ZoomShift provides timesheets that make tracking everything a breeze. Communication with employees is very simple. Overall, it’s a highly user-friendly software that makes scheduling, time tracking, and payments quick and easy.Read full review
Ease of Use
Compliance tool protects your business from fines
Photo clock-ins prevent buddy punch-ins
This scheduling staff platform software was created both for small business and enterprises. Regardless of how big or small your company is, misunderstandings can happen, and compliance laws can get broken, resulting in huge fines. OpenSimSim’s features prevent that from happening. Free apps and options like photo clock-in and time-off requests make it a great choice for any business.Read full review
Ease of Use
Exhaustive, interactive reporting
Plenty of integrations (Slack, Alexa, Google Assistant)
Highly customizable scheduling and payroll options
FindmyShift is the perfect solution for those who value customization more than an intuitive interface. Even as a free shift-planning software, it has useful features such as drag & drop scheduling. Busy managers who want to easily manipulate scheduling and delegate some tasks will love this software. Between incredible integrations, exhaustive reporting, and top notch support team, it’s a choice you can’t go wrong with.Read full review
Ease of Use
Schedules can be created based on the maximum budget allowed
No need to approve new shifts and shift switches
Plus and minus hours, surcharges, and vacations are automatically calculated
Shiftbase provides plenty of features that save time and money. Customizable templates, easy creation and switching of shifts, as well as POS and payroll integrations make scheduling a breeze. Setting a budget limit, using color-coded absences, and calculating surcharges automatically saves money. And with a free plan available for up to 75 employees, putting Shiftbase on our list of best free staff scheduling software was a givenRead full review
Ease of Use
We’ve compared plenty of companies searching for the best free software. Here’s what exactly we were looking for:
The main point of having an online employee scheduling software is convenience. The best tool needs to be easy to use, with all the needed information readily available. This list only includes the software (both desktop and mobile) that’s easy to understand, navigate, and that makes scheduling shifts a breeze.
No software is perfect. What’s important is that when a bug occurs, tech support is quick to solve it. What matters just as much is how responsive customer support is, and how much they can help. That’s why our best free employee scheduling software comparison list includes only those with high quality customer support.
Here, we’ve compiled a list of free employee scheduling software solutions. The easy choice would be to go with open source employee scheduling software pieces as they’re almost always free. However, we decided to go with the best rated ones that offer a free plan, as well as affordable paid plans. That way, you get to choose which feature-to-price ratio fits your business needs and budget.
Since its founding in 2014, Homebase has been among the best employee scheduling software platforms year after year. Given its ease of use and variety of features, that’s no surprise.
Homebase’s employee scheduling feature is easy to use for both managers and employees. Managers get to see who’s available and create shifts easily. As any good free app for scheduling, it notifies employees about new shifts or shift changes. Employees can also swap shifts with manager approval. The GPS time clock makes sure employees clock in when they should. The clock also tracks their performance and labor costs, and together with easy communication it allows for maximum productivity.
Homebase offers plenty of additional features as well:
Homebase also sends work schedule calendar reminders to employees. Due to the pandemic, this free scheduling solution has introduced the Health & Safety screening feature as well. It’s extremely useful for any business with high occupational hazards as well. However, after September 1st, it will no longer be offered for free.
Besides an employee scheduling payroll software, other integrations include point-of-sale (POS) systems and job board partners.
The free option supports more than 10 employees and includes:
Paid plans start at $14/month. While the free plan provides basic manpower scheduling and clocking in, paid plans offer reports, communication, HR advising, and more.
The reviews for Homebase customer support are overwhelmingly positive. The company provides support from real people through phone and chat (9:30am – 7pm CT) as well as via email.
We chose Homebase for this list because it offers a holistic approach to work. Besides being a great work schedule maker, having a practical time clock, and offering tedious reporting, it also provides human resources management services and job board integrations with Craigslist, Indeed, and more. It offers a whole variety of payroll and point-of-sale integrations as well, making it easy to have the entire business in one place.
Sling is among the most popular free employee scheduling software, especially when it comes to remote work. Managers love the task management feature – it allows them to describe what’s expected of workers in each shift. This Software-as-a-Service also supports multiple work locations on one account. Sling’s employee shift scheduling software gives managers a choice. When a shift opens, they can choose to approve requests themselves, or set a first come, first served rule. They can also save schedule templates for later use. But that’s not all:
Sling also offers:
This scheduling software platform has an efficient time-tracking tool. At the end of each month, managers can see the hours and wages and approve them. Afterwards, they can take advantage of a payroll integration and save time giving salaries.
Another money- and time-saving feature is the PTO tracker. With this simple scheduling platform, it’s easy to navigate paid time-off requests. By seeing the remaining allowance, managers can easily accept or deny requests.
One thing that really helps teams work better is proper communication. Sling has a newsfeed where managers can post updates about the company and keep employees in the loop. Finally, with customizable labor data, adjusting future shifts for cost and maximum revenue becomes a piece of cake.
Even though it part of the free shift planning tools crew, Sling covers unlimited users, managers, and locations. Here’s everything you get with the free plan:
If you opt for a Premium plan, you’ll get the mobile time clock, labor costs management, and budgeting for a price of $2 per user per month. Finally, a Business plan offers centralized time clock, PTO tracking, and reports for $4 per user per month.
Not only is this free app for scheduling full of useful features, the customer support is very responsive as well. You can reach them via email, phone, or live chat (expect a reply in a couple of hours). They have been known to incorporate user suggestions into their SaaS.
The ease of use and specific features that separate Sling from the rest. For one, shifts and reports are customizable, which makes managers’ work much easier. It’s also among the best free staff scheduling software when it comes to free options. The free plan allows both communication and unlimited users + locations. Is there anything else to ask for?
This scalable employee scheduling platform allows you to start with one location and scale to hundreds of them in a matter of weeks. The scheduling feature lets managers match employee qualifications with shift necessities, ensuring maximum productivity and revenue. Besides this, When I Work offers a time-tracking software and applicant tracking as well.
Employee time tracking allows you to create an employee time clock on an iPad, mobile device, or desktop. Employees can clock in from their own devices and you get their attendance data right away. This free employee scheduling software has a photo clock-in option as well, as a way to prevent buddy punch-ins. Coupled with financial reports and payroll integrations, this feature can bring you:
If you’re looking to grow your team, When I Work is a great solution. You can publish open positions directly on Google and Indeed job boards. Once you make your decision, a couple of clicks add the new employee to the schedule.
When I Work is among the best free staff scheduling software for midsize businesses. With the free plan, you can do simple scheduling and communication, for one location and up to 75 people. Paid plans start at $2 per user, and offer scheduling beyond 10 days, multiple schedules and locations, schedule templates, and much more. To get the enterprise scheduling software and receive access to their API, you need to contact them and negotiate the price.
You can reach When I Work’s support by filling out a form on the website or sending an email. Its support team has always been quick and responsive, so your issue will likely be solved in no time.
We decided to have When I Work on this list because it’s a fairly simple scheduling platform, and incredibly scalable as well. It’s perfect if you work across multiple locations and have plenty of employees. And since it works on mobile, iPad, and desktop, and has photo clock-ins, this software definitely deserves a spot on our list. It’s no surprise Finances Online gave it the Expert’s Choice award in 2019.
Speaking of enterprise scheduling software, we have to mention 7Shifts. This is by far the best free restaurant scheduling software, making sure your employees’ productivity and satisfaction rates are as high as possible. Just look at the features:
7shifts believes in go big or go home. It offers:
If you’re looking for a free scheduling software for your small business, 7Shifts’ free plan is a good choice. You get scheduling, basic reports, a simple time clock, employee engagement, and even employee health check on free Android and iOS apps. The downside is that you can’t use it on more than one location or more than 10 employees.
Need more than what the free version of this scheduling program offers? Paid plans start at $19.99 per month, per location, and they are definitely worth it. You’ll get advanced reporting, live chat and email support, point-of-sale integration, SMS notifications, manager log book, overtime regulation and break alerts, and much more.
The only way to reach their support is by submitting a ticket on the website. That’s not ideal, given that sometimes you need a quick solution and a person to talk to right now. However, once they review your ticket, they are quick to help.
We chose 7shifts because this free job schedule software is among the rare ones that easily prevent turnover by keeping track of employee satisfaction. Manager log book allows complete transparency between managers, and the enterprise dashboard helps pinpoint new business opportunities.
When it comes to ease of use, ZoomShift is among the best software solutions out there. You can pull hours and wages in minutes and make last-minute changes to shifts. The interface is extremely easy to use, which is always important. It doesn’t stop here:
This free employee scheduling system has both Android and iOS apps. They offer:
But it’s their accuracy and ease of use that separate ZoomShift from the rest. With the scheduling option, you can drag-and-drop schedules and create weekly schedule templates. Contact employees directly via event announcements, group chats, or private messaging. You don’t have to worry about miscommunication. If everything gets overwhelming, giving supervisor and manager rights to another user is a breeze. No wonder ZoomShift is among the best online scheduling software out there.
ZoomShift’s time clock notifies and reminds your employees about upcoming shifts through email, push, and text. This software offers both web and a mobile app clock. You can also block early clock-ins or overtime, and fix punch-in mistakes with ease thanks to timesheets. With GPS tracking and whitelisting of IP addresses, you can make sure your employees are clocking in from the correct location.
If you dread creating payrolls, then this free employee scheduling software is perfect for you. In just a few minutes, you can export all the information you need. Easily count wages and total hours, and find mistakes between the expected and actual hours. Finally, use payroll and POS integrations this software offers and make the job even easier for yourself.
When it comes to free shift-planning software, ZoomShift offers a 14-day free trial for all its plans. The basic paid plan is very affordable at $2 per active team member, per month. With it, you get the basic scheduling options, timesheets, time clock, as well as shift requests. More expensive plans offer shift rules, GPS time clock, overtime warnings, activity logs, priority support, and more.
Like with many other free employee scheduling software solutions, the only way to contact the support team without an Enterprise plan is via email. However, even without the priority support, you can expect an answer in a couple of hours. ZoomShift’s users are highly satisfied with how promptly and efficiently their requests are answered.
ZoomShift is on our list not due to some special features no other software has – it’s not standing out with anything new. This workforce scheduling and management platform offers features you can’t do without, and it improves them with constant updates, tweaks, and changes.
However, it is incredibly easy to use and navigate, which saves time in daily tasks.
If you’re looking for an award-winning employee shift scheduling software that puts emphasis on compliance, OpenSimSim is the one for you. Besides offering scheduling, time clock, team messaging, and even employee contact tracing, this software is most famous for its compliance tool. It puts OpenSimSim among the best SaaS-based employee scheduling platforms out there. With this software, you’ll ensure your employees take a break when needed. Besides that, compliance tools allow you to put special pay rates for public holidays and overtime, to make sure you’re in compliance with overtime laws. Here’s what else you can expect:
There are plenty of useful options that OpenSimSim offers. Even as a free job schedule software, it has a lot of great features. The free plan allows up to one location, one department, and 10 workers. Among the top features you get are availability, time-off requests, time clock, time cards, and in-app messaging. Paid plans start at $12.99 per month, and they are well worth it. Between overtime reports, auto break allocation, and certification management, there’s not much else you might need.
If you need to contact the customer support, you can choose between talking to a bot or sending an email. The good news is, the OpenSimSim’s support team is very responsive, and the tech team takes a proactive approach to fixing bugs.
Whether you’re looking for an employee shift scheduling software/freeware, or are willing to pay for it, you can’t go wrong with OpenSimSim. Free scheduling apps, photo clock-in, and plenty of ways to communicate with employees are just part of the great things the tool offers. The one feature that separates OpenSimSim from the others is the compliance tool. This employee scheduling tool monitors breaks, as well as holiday and overtime pays, sending real-time alerts. You can even apply auto-penalties for missed breaks. Together with payroll and POS integrations, it’s a truly complete solution. Plus, it wasn’t built for specific company types – any business can profit from it.
This rostering software has the perfect features-to-ease of use ratio. Each of FindmyShift’s features has something that separates it from other software platforms. Wanna know what it is?
FindmyShift can help you with:
FindmyShift has an amazing free plan. It offers:
If the free scheduling program doesn’t satisfy your needs, paid plans start from $26.25 per team. You’ll get real time reporting, templates, and plenty of customization. By opting to pay annually, you’ll save 20%, and the company also gives discounts to customers with multiple teams.
FindmyShift offers plenty of ways to contact its support team. You can message them via the live chat or call them between 8am and 8pm (BST), Monday through Friday. If your request is not that urgent, feel free to contact them via Twitter, email, or even post. Its support team is very quick to respond whichever option you choose.
It’s great to see a software that offers so many customer support options, given that the competition can lack in that department.
FindmyShift absolutely deserves a spot on our list of best free employee scheduling software for 2020. For one, it offers plenty of customization when it comes to creating schedules or time-off requests. The option to delegate some responsibilities frees up busy managers’ schedules and eases the workload. FindmyShift’s reporting is top notch with 40 interactive charts, and it has the widest range of integrations out there, including those for Slack and Alexa.
Our list of the best free employee scheduling software wouldn’t be complete without Shiftbase. It has created with one goal in mind – to save time and money. Among its clients you can see names like Marriott, Superdry and ibis.
So it must be good, right? Here’s what we think:
Shiftbase comes with a lot of goodies:
This workforce scheduling software saves money as well, thanks to:
Besides saving time and money, Shiftbase offers features such as:
Shiftbase is among the best team scheduling software out there. While the free plan is available for five teams, one department, and up to 75 employees, it only offers employee scheduling. Paid plans are very affordable: they start at only €2,75 per active employee and add features like time tracking, plus/minus hours, absences, basic reports, integrations, etc.
Whether you contact them via chat, phone, or email, their support team is very quick to respond. When it comes to live chat, they’ll likely respond in under five minutes. Such speed is definitely appreciated and the many ways to contact support also left a very good impression.
Shiftbase is the final SaaS-based employee scheduling software on our list. Given how much time and money it saves thanks to its useful features, adding it was a no-brainer. Shifts can be accepted at a first come, first served basis, employees can swap shifts – and all of it without supervisors needing to approve anything. Add to that budget limits and automatic calculations of plus and minus hours, and you get a highly useful workforce scheduling software.
Every company can benefit from an employee scheduling tool. Choosing the perfect one for your company, however, doesn’t just lie in finding one with most features. The best construction employee scheduling software is not the same one you’d get for, say, healthcare agencies. Here are all the things you need to keep in mind in order to choose the best possible workforce management tool for your business.
If you don’t have many employees, and they only work in one location, you don’t need a scalable work schedule maker. But if you have 100 employees in three different locations, you need to look for enterprise-friendly software solutions.
Not every company needs a bunch of features in their scheduling software. Are you a relatively small company that just needs some more organization? Then a simple scheduler and a digital time clock will likely be enough for you – something for efficient staff management. However, if you’re a growing business and need plenty of reports to determine what works and what doesn’t, a simple scheduling platform won’t do. Instead, you’ll look for a solution offering sales histories, forecasts, etc.
Online employee scheduling software platforms were created to make things easier. If you get something with a large number of features, but a poor interface, you’ll end up confused and create more work for yourself. Mobile accessibility is quite important as well, as it saves both managers and employees’ time.
Even if you think you’ve found the best employee scheduling software platforms out there, unless you can afford it, it’s all for nothing. Look for the balance of features and price that best fits your business needs. Pay attention to hidden costs as well. For example, most of these scheduling platforms show a monthly price that only applies if you pay for the whole year at once.
If you’re already using Slack, getting a workforce scheduling software that integrates with it makes sense. Why waste time changing something and adding extra solutions when you don’t have to? Same goes for other types of integrations. Using a scheduler that takes advantage of tools you already use is easier, quicker, saves time and money.
Even with the best business scheduling software, there will always be things that confuse you, bugs that appear out of nowhere, etc. That’s why it’s important to know tech support will take care of it ASAP. What use is a great software if you can’t use it for days on end due to unresponsive customer support?
Knowing what kind of personal data your scheduling software platform stores and how well it’s protected is imperative in this day and age. You also want to know your data won’t be lost by mistake. In general, having a cloud-based client data storage is the ideal solution. Thanks to the automatic backups, it prevents any data loss and keeps it secure.
Although all the software we listed is great, they’re not univesally suitable. So, to summarize, here’s which software to choose according to your needs:
As mentioned before, every company, regardless of its size, goals, and budget, can benefit from a workforce scheduling software. Even if you only have a couple of employees, misunderstandings and conflicts about shifts can easily happen. With an employee scheduler, you prevent that from happening. Choose who works when, accept or deny requests, and have it all easily accessible for all your employees. On top of that, scheduling software saves you time – in just a couple of clicks, you have a weekly schedule ready to go.
Another way a rostering software prevents conflicts and misunderstandings is through a communication tool. Having it all in one place – scheduling as well as messaging – makes life easier. That’s why all of the best-rated employee scheduling software pieces on our list provide communication tools. Between basic messaging, newsfeeds, and a Slack integration, you can choose what’s right for your company and how best to put an end to conflicts and raise team spirit.
Keeping track of how big everyone’s wage is and how much each schedule costs your business is a lot easier with a workforce management tool. By entering everyone’s wage and the forecasted number of hours for the week, you’ll know if your business can take it or not. However, having only those on minimum wage do all the work isn’t sustainable, either. There are plenty of work schedule makers that let you put the maximum budget, match the employees’ skills with specific shifts, and help you create a sustainable schedule week after week. Meanwhile, digital clocks make sure everyone works the right number of hours by preventing buddy punch-ins and ensuring your employees are in their workplace as they clock in.
Finally, keeping track of who’s working overtime, who’s on leave, who skipped their break – all of these things are very important for your company. Trying to remember it all, however, creates unnecessary confusion. Instead, you can just open the schedule and reports and have it all in one place. Some of the free employee scheduling software pieces on our list even send an automatic reminder to those who didn’t take their break or to managers whose employee is nearing the overtime limit, keeping them compliant with overtime laws. These scheduling platforms also give you an overview of everyone’s hours. You can easily see whose productivity is highest, who’s slacking, and proceed accordingly. With sales histories and financial reports at your fingertips, you’ll also see which schedule brings in most revenue.
As you can see, whether you have retail stores, work in the services industry, or do something else altogether, your company can benefit from the best business scheduling software for your needs.Having an employee database with all the necessary info – wages, skillset, availability – and being able to create a weekly schedule in minutes saves both time and money. How exactly does it save money? Well, there’s no easier way to keep track of labor costs than setting a budget and getting regular labor reports. On top of that, having your employees clock in when they should, from where they should, ensures there’s no time theft in your company. Managing shift changes and time-off requests can get time consuming, unless you have a mobile app that lets you do it on the go. And if there’s a neat integration or two – payroll, POS, or even Alexa – how can you say “no” to a workforce scheduling software?
We created this list of free employee scheduling software after a lot of careful research. We read the reviews, tested the features and made sure these software platforms’ paid plans are affordable as well. So whichever you choose, we hope you found our list helpful.