Top 10+ Free Appointment Scheduling Software (2020's Picks)

Review 42’s Top 3 Picks

Square Appointments

Google Calendar sync

Multiple location & time zones sync

Data security (PCI) compliance



Mandatory prepayments

Mobile admin console

Mobile bookings



Drag-and-drop rescheduling

Customizable text reminders

Smartphone appointment scheduling


We’ve created a comprehensive list of the top 10 free appointment scheduling software.

In our research you’ll find:

  • Reviews of features, ease of use, integrations, customer support
  • Upgrades and available add-ons
  • The answers to FAQs
  • Who is it Best For

Keep reading to find the most suitable software for your business.


Top 10+ Free Appointment Scheduling Software

1. Square Appointments

Google Calendar sync

Multiple location & time zones sync

Data security (PCI) compliance


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Square Appointments is a FREE online booking service that allows you to send automated email and text reminders. It keeps all profiles on file, as well as the appointment and sales history. You can also send professional estimates and invoices and track these in real-time.

Read full review

Ease Of Use


Customer Support


2. Appointy

Mandatory prepayments

Mobile admin console

Mobile bookings


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Appointy's free version handles 24/7 online bookings, payments, automated emails, SMS reminders, and more. It integrates with over 2000 apps and the most popular payment gateways: PayPal and It offers robust reporting on sales, customers, appointments, tips, credit card charges and more.

Read full review

Ease Of Use


Customer Support


3. Setmore

Drag-and-drop rescheduling

Customizable text reminders

Smartphone appointment scheduling


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If you’re looking for FREE appointment software, Setmore is the right fit for you. It comes with a 2-way Google sync, automatic text and SMS reminders, and the ability to self-book appointments. You can also moderate and approve customer reviews and manage transactions directly from your smartphone. For anyone interested in trying this out, they have a free version available.

Read full review

Ease Of Use


Customer Support


4. Bookafy

Customizable colors and fonts

Unlimited appointment types

Unlimited language options


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Bookafy is a robust appointment solution with a beautiful, simple, mobile-friendly booking interface. The scheduler offers automatic reminders, email confirmations, online payments, popular app integrations such as Stripe or and more. Handy automatic time zone feature and 24/7 customer assistance.

Read full review

Ease Of Use


Customer Support


5. Appointlet

Unlimited bookings

Personalized links

Add logo


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Appointlet's free scheduler will help you grow your sales by allowing you to connect with prospects right from your emails, landing pages, or sales funnel. It manages appointments with ease, let's you customize your booking page, add meeting categories, use unlimited fields on your forms, grant your team access.

Read full review

Ease Of Use


Customer Support


6. Acuity

Unlimited scheduling/1 calendar

Unlimited service listing

Powerful reports


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Acuity's scheduler allows you to control your availability round the clock, letting clients book during timings that suit you. It offers confirmation emails, reports, unlimited appointments, integrations, real-time availability and custom cancellation/re-scheduling rule features amongst others, making appointment management a breeze.

Read full review

Ease Of Use


Customer Support


7. Picktime

Multi-location bookings

Robust reporting



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With Picktime software, you can manage bookings for events, lectures, dialogues, and other meetings. The scheduler is not location dependent, making it easy for you to monitor staff in different branches. It sends alerts to clients and staff after every booking. Users can make customizations on their calendars and block off time.

Read full review

Ease Of Use


Customer Support


8. 10to8

Two-way client chat on email

Two-way synchronization

Text reminders


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10to8 scheduler is a suitable option to increase bookings, eliminate missed appointments, and retain your current clients. It offers automatic time zone converter, reminders, reports, calendar management. Set up custom booking rules for change, cancellation, re-scheduling or rebook an appointment using the 'Repeat' feature.

Read full review

Ease Of Use


Customer Support


9. SimplyBook

Booking website & widget

Directory listing

Admin app


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If your business is service-based, SimplyBook could be the software for you. The scheduler offers attractive booking websites using customizable templates, sends reminders, allows for easy rescheduling, cancellation, recurring appointments management, it supports time zone locator feature and more.

Read full review

Ease Of Use


Customer Support


10. EngageBay

Standout CRM capabilities

Strong email marketing

Live chat


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EngageBay is a unified solution that handles sales modules, tracking, email organizations, and also comes with powerful CRM capabilities. The software automatically syncs all appointments on either Office 365 or Google calendar, sends confirmations, reminders, allows you to customize time slots and generates leads.

Read full review
11. MeetFox

Affordable upgrade to paid plans

Free support provided

Extremely easy to use

Visit MeetFox

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If you’re looking to jumpstart your client-facing business with a simple and effective appointment scheduling platform, MeetFox is an excellent choice. Set up payments, make a video or group calls (up to 4 participants), and get 7-day technical support without paying anything. If you ever need to upgrade, there are affordable add-ons and packages to grow your brand.

Read full review

Best Free Appointment Scheduling Software For 2020

  • Appointy – Best For Plan Customization & Features
  • Setmore – Best For Virtual Meetings & Service-Oriented Businesses
  • Bookafy – Best For Multi-Language Businesses
  • Appointlet – Best For Personalization & Branding
  • Acuity – Best Usability & Integrations
  • Square Appointments – Best For Multi-Location Businesses
  • Picktime – Best For Small & Medium-Sized Businesses
  • 10to8 – Best For Small Businesses In One Location
  • SimplyBook – Best For Service-Oriented Businesses
  • EngageBay – Best For Startups
  • MeetFox – Best For Online Business Startups
Review Methodology

We signed up to find out the strong and weak points of the solutions.

We experimented with the different features to test if they can handle appointment booking.

We checked tons of user reviews to see what other users that had previously subscribed to the software had to say. 

We asked the following questions:

  1. Is the software easy to use?
  2. Is it still worth value for money if upgraded?
  3. Does the software have all the features that I need to automate my booking processes?
  4. Am I able to perform basic booking tasks without the need to subscribe to a premium account?

Check our reviews of 10 of the best free appointment scheduling software and get your answers straight.

At a Glance

  • Free for individuals
  • Multiple location & time zones sync
  • User-friendly
  • No recurring appointments option
  • Limited transaction threshold


Square realized that there was a need to develop software to handle bookings after purchasing BookFresh, and the end result was Square Appointments.

With Square, it doesn’t matter if yours is a brick and mortar, on the go, or seasonal business.

This scheduler has integrated payments, calendar management systems, online booking, and no-show protection.




Here are Square Appointment features that you’ll love:


✔ No Show Protection

To discourage clients from canceling, you can ask them to make full pre-payments with this software.

This feature will ensure that clients stick to their commitment.

Square allows you to charge a percentage of the entire fee to protect your time.


✔ Customer Booking Website

This software comes with a free website to showcase your services.

Clients can choose to either book directly from the website or via links you post on Instagram or Google.


✔ Invoices & Estimates 

With this free appointment scheduling PC software you can create invoices that you can send to clients to ask for payment.

You can choose to either send one-off or recurring payments and future job estimates as well.


✔ Team Management

This scheduler can help you optimize your labor costs and staffing.

This time tracking software lets you keep an eye on your staff’s breaks, overtime, and working hours.

Here, you can grant different access levels of access to your employees to the dashboard and POS.

Also, this software enables you to see which staff is issuing discounts, refunds, or voids.


✔ Reporting & Analytics

Get real-time reports on what products/services are a hit with the customers and when they pay.

Find out how much your clients spend every time they come to your shop to help you match them with the right products in the future. This scheduler also enables you to track your sales from any location.


Calendar Appointment & Management


Staff can edit their availability after which clients can create appointments and make mandatory pre-payments.

From the appointments page, you can view the calendar by day, 5-week period , a whole week, or month to help you see your business’s performance.




This app allows you to accept different kinds of payment such as:


  • Square gift cards
  • Major credit cards
  • Google Pay
  • Apple Pay




This scheduler sends automated reminders regarding upcoming appointments via email or SMS.

Square sends you notifications after every booking, or any time there’s a change, such as reschedules or cancelations.


Apps & Integrations


This daily appointment scheduling software is free for download on Android and iOS.

The software is compatible with Windows, Mac, and Linux too.

You can integrate the scheduler with:


  • Instagram
  • Facebook
  • Reserve with Google


Ease Of Use


Square Appointments is user friendly, making it easy for customers, business owners, and staff to use.

Everything is where it needs to be for an easier location.




  • Android
  • Windows
  • Linux
  • iOS
  • Mac


Customer Support


Users can contact Square’s support either through phone calls or emails.


Who Is Square Best For?

Square Appointments is suitable for:


  • Salons
  • Spa centers
  • Barbershops
  • Wellness center
  • Events businesses


What Does The Paid Version Offer?

The paid plan comes with the following additional features:


  • Customer loyalty program
  • Employee payroll
  • Contractor payroll
  • Gift cards


Key Takeouts

Square Appointment scheduler offers a lot of free features: no-show protection, reports, automated text confirmations, and reminders.

The software improves customer experience with its drag-and-drop interface.

With Square, you can keep track of your staff’s time as well as monitor how your business is doing from any location.

The scheduler doesn’t have a recurring appointment option, but clients are free to book again in the future.

The free version is only accessible to one person.

At a Glance

  • Robust reporting
  • Mandatory prepayments
  • Mobile admin console & bookings
  • Limited to 100 appointments
  • Limited language options


Since 2009, Appointy has been helping businesses automate their booking processes.

After college, Namesh Singh, Appointy’s CEO, initially ran the software solutions company from his laptop.

Client’s soon started asking for software as a service booking solution, and Singh conceptualized the idea in 2007.

One year later, the software was fully operational.




✔ Google Bookings

If you’ve been looking for a scheduler that can allow you to accept booking directly from Google Calendar, this is your best bet.

With this feature, you can take online appointments 24/7, 365 days a year.


✔ Mobile Version

Businesses that allow clients to make bookings using their mobile phones are likely to see a growth in revenue. Why?

Clients can make appointments on the go during their free time using phones instead of having to log into desktops.

This free online appointment scheduling software has a mobile app that works on both the front and back ends.


✔ Marketing

Appointy has coupons that clients can use to get discounts when upgrading.

Also, the solution has gift certificates that customers can purchase for their family and friends or personal use.

Clients can choose to purchase the certificate in person or redeem them online upon booking.

However, note that this feature is only available for use after adding a payment gateway.

Also, you can offer service add-ons instead of giving discounts. Examples here are a free cup/glass of beverage or free deliveries.


✔ Reports

This free online scheduling and appointment booking software has one of the most robust reporting features compared to its counterparts. From the admin panel, you can be able to view the following:


  • Sales reports
  • Customer reports
  • Appointment reports
  • Alert reports
  • Credit charge reports
  • Tips reports
  • SMS reports
Calendar Appointment Management


You can navigate the software by day, week, and month to see available time slots.

From the admin panel, you can see the distribution of bookings amongst your staff.

Clients can make bookings from Facebook or Google, without creating accounts, unless they want to use the app.

Here, users can make group, back-to-back, or recurring bookings.

If clients need to reschedule their bookings for whatever reason, this software makes the process a breeze, with its drag-and-drop reschedule feature.




Have you been looking for a free appointment scheduling software that accepts prepayments to show client commitment?

Appointy allows you to ask your customers to make a deposit, whether it’s the full amount or percentage of the entire fee.

Also, if you like, you can add tax charges to your service fee.

The scheduler also allows you to link to the following merchants to receive payments:


  • PayPal

Note that the company has already integrated the above, and all you have to do is enable them.
To activate Square and Stripe, you must set them up with your pre-existing accounts.




Are you looking for software that can help you reduce no shows?

Appointy sends automatic reminders in the form of email or text message to ensure that your clients set some time aside for the appointment.

From your admin panel, you can also view notifications on new appointments.

This feature helps you keep tabs on how your business is performing.

So what happens if a client makes a cancellation?

This scheduler allows you to promote last-minute deals either on your Facebook profile or website, to make the best use of the newly available time slots.


Apps & Integrations


This scheduler is compatible with: iOS, Web, Android Windows, Mac, and Linux.

You can integrate this free online scheduling tool with over 2000 applications and software using Zapier.


  • Autopilot
  • Mailchimp
  • Microsoft Excel
  • Gmail
  • Zoom
Ease Of Use


You don’t need to be a techie to use Appointy.

Figuring out how to navigate and utilize the various features is almost natural with the user-friendly user interface.

This company regularly updates its user interface to address previous complaints.

If you don’t like too many things on your screen, you can minimize some options.




  • Android
  • Windows
  • Web
  • iOS
  • Mac
  • Linux
Customer Support


Appointy offers email, phone and a chat support option. The support team claims to reply under five minutes.

Well, I tested this out. I asked a question, and it took the customer staff less than a second to get back to me.

What followed after the reply was superb.

The staff sent me solutions complete with diagrams on how to sort out my issue in case I got stuck.

There was also a follow-up email with details of our conversation, in case I needed reference later on.

Please note that client support in the UK and US is 24/7.


Who Is Appointy Best For?

This free web-based appointment scheduling software is suitable for a variety of industries such as:


  • Salons and barbershops
  • Governments and NGOs
  • Medicine, fitness, health, and wellness
  • Professional services (lawyers, accountants)
What Does The Paid Version Offer?

The paid version has a 14-day trial free period and allows access to more features such as:


  • Unlimited bookings
  • Google calendar sync + iCal feed
  • Unlimited services
  • Live email support
What Does The Premium Version Offer?


  • SSL security
  • Resource scheduling
  • Dedicated RM
  • Elimination of Appointy’s branding
  • Text message customization
  • Custom installation
  • Custom features
  • SLAs


Key Takeouts

Appointy is not industry-specific and is worth your time. If you're looking for a free scheduler that is easy to use, has reminders and notifications, and accepts mandatory prepayments - go for it. 

The software offers a mobile app and you must have a pre-existing account to use it.

You need to upgrade your account to add more staff members as the free one is only open to one employee. 

If your clients need to make a booking, they need to register first.

The free version allows maximum of 100 appointments.

At a Glance

  • User-friendly
  • Smartphone appointment scheduling
  • Customizable text reminders
  • Drag-and-drop rescheduling
  • Limited payment integrations
  • No text confirmations


Since 2011, Setmore has been helping businesses manage their bookings effortlessly.

The Enterprise started as an offshoot of Full Creative.

The company started by adding new features every two weeks until it achieved a complete package.

The company’s desire to create intuitive software suitable for non-techies paid off since it’s one of the most user-friendly schedulers on our list.




✔ Teleport

The teleport feature on this online appointment scheduling software is free.

If your business is service-oriented and you don’t need face-to-face meetings with clients, you’ll find this feature essential – especially during these crazy COVID-19 days.

If you’ve been looking for a way to cater to clients in different geographical locations, Setmore’s teleport will cover all the bases on the international front.

As you can see, this feature offers both you and your clients unrivaled convenience. 


✔ Public-Facing Bookings Page

Upon signing up, you’ll get a free page where clients can make their bookings. This page allows you to list your services and staff availability. You can add the page to your website to enable clients to make bookings without the need to make phone calls.


✔ Staff Profiles

This software allows you to create staff profiles to showcase their services and availability hours.

Your staff can also get logins where they can view everyone’s hours for easier planning to help them manage their calendars better.


✔ Customer Profiles

This scheduler has a custom page that contains client information like name, appointment date, the amount paid, and special notes. From here, both you and your staff can track client trends for campaigns.


Calendar Appointment & Management


This scheduling appointment software‘s free version has a modern-looking calendar that allows online booking 24/7.

The calendar displays your availability and will enable clients to not only book appointments but also to write special notes where necessary.

Here, customers can choose a provider that they prefer. The feature also allows you to block slots when you’re unavailable. The calendar allows clients to make bookings during off-peak hours, when you’re less busy.




Setmore lets you take payments online using Square integration either via:


  • Card swiping
  • Card dipping
  • Google and Apple Pay

The biggest downside of this scheduler is that it doesn’t offer popular payment options such as PayPal, Stripe, or




Setmore sends you email alerts every time a customer makes a new booking or reschedules.

Also, both your staff and customers get reminders for dates and timings of pending appointments.


Apps & Integrations


This free appointment scheduling software for mac is also compatible with Android, iOS, Windows, and Cloud. You can integrate Setmore with software like:


  • Teleport
  • Zendesk
  • QuickBooks
  • Salesforce
  • Google Calendar
Ease Of Use


One of the reasons we added this scheduler on our list is that it’s effortless to use. Setup is easy and straightforward.

The interface is spotless and uncluttered. Rescheduling is easy for clients because all they have to do is drag-and-drop their bookings without the need to fill in the information again.

The drag-and-drop interface makes it easy for clients to make appointments.




  • Android
  • Windows
  • Cloud
  • iOS
  • Mac


Customer Support


This software has topnotch customer support that operates 24/7.

There’s always a chat specialist hanging around to help you whenever you get stuck. Getting a reply here takes less than a minute.

If you’d rather talk instead of typing, worry not. This software has phone support that is available round the clock.


Who Is Setmore Best For?

This free appointment scheduling software is suitable for the following industries:


  • Beauty salons
  • Medical practice
  • Counseling business
  • Online teaching
  • Remote writing agencies


What Does The Paid Version Offer?

Here are additional features that come with the paid option:


  • Customizable text reminders
  • Live booking
  • Stripe integration
  • Debit card payments
  • Two-way calendar sync


Key Takeouts

This reliable appointment solution helps users manage and analyze appointments using an online calendar.

It allows integration with other applications and software and sends automatic notifications and reminders.

It has a teleport feature that helps you hold meetings virtually.

You can make payments through Square with the free version. Upgrading comes with a Stripe and debit card payment options.

You only get email reminders with the free option, but the premium options come with both email and customizable text reminder.

At a Glance

  • Unlimited language options
  • Customizable colors and fonts
  • Unlimited appointment types
  • Automatic time zone selector
  • Limited payment options
  • No SMS reminders


Casey Sullivan founded Bookafy, a SaaS startup, and launched the scheduler in 2016.

Although the company is younger compared to its competitors, it has created one of the most flexible and powerful online solutions in the market.

The simple feature-rich software easily makes it to our list as one of the best free online appointment scheduling software thanks to its ability to manage appointments effortlessly.

Behind the scenes, this software has one designer, six developers, and four support staff, all working together to give users a brilliant experience.




Here are Bookafy’s primary features:


✔ Free Website

The website allows you to represent your business using your brand’s colors and suitable fonts.

Therefore, your clients will find it easy to locate your business online.

On the site, you can showcase your services and working hours to attract potential clients.


✔ Automatic Time Zone Selector 

When conducting international business, it’s essential to remember time zone differences.

This scheduler shows both clients and business owners the respective time zones, allowing users to display or pick appropriate time slots.


✔ Mobile-Friendly

This scheduler is mobile-ready, bringing convenience to your customers, as they can book appointments from anywhere round the clock. Also, this feature makes it possible for you to manage your appointments on the go.

This is especially useful for freelancers and field workers.


Calendar Appointment & Management


The free appointment scheduling PC software has an excellent calendar that allows you to view details on a daily, weekly, or monthly basis. Also, you can view each staff’s appointments, making it easy to see how your business is performing. 

Here, users can also book multiple appointments using one session as opposed to booking separately, which can be time-wasting.




You can accept payments via either Stripe or Although Bookafy doesn’t have a PayPal option, the company states on its website it will avail it soon.




Bookafy sends email confirmations to let clients know that their booking was successful. Clients and staff get reminders to eliminate no-shows, and to ensure that staff avail themselves on the day/time for seamless service delivery. 


Apps & Integrations


The free appointment scheduling software windows is also compatible with: Cloud, Android, iOS, and Mac. Bookafy allows integrations with your favorite apps such as:


  • MailChimp
  • GoToMeeting
  • Zoom
  • Stripe


Ease Of Use


Setting up Bookafy takes just a few seconds. It’s during this stage that you fill in details like your working hours, users, and appointment types, such as phone calls, meetings, or demos.

The user interface is modern-looking and uncluttered and everything that you need accessible.


Customer Support


Bookafy has 24/7 live support. The scheduler offers a variety of client support options such as phone, email support or screen share.


Who Is Bookafy Best For?

This solution is suitable for industries like:


  • Education
  • Churches
  • Sales organizations
  • Cleaning services
  • Wellness center
  • Counseling businesses


What Does The Paid Version Offer?

As I mentioned above, this office appointment scheduling software free is one of the most robust when it comes to features.

The paid option comes with the following functions but not limited to:


  • Text reminders
  • Multiple calendar options (Ical, Outlook, iCloud, Exchange, Office365, and Google Calendar)
  • Custom form fields
  • and Stripe payment options
  • Custom integrations with Bookafy team
  • Unlimited staff users
  • More integrations (Zapier, CRM)


Reasons to Buy

Bookafy is a reliable software when it comes to bookings with email reminders, topnotch support, free website, automatic time zone selector, unlimited language options, and so much more.

The free option has mail reminders. However, you can get over one customizable text message reminders with the paid version.

The solution woks with and Stripe and PayPal integrations is coming soon.

Bookafy paid version offers a wide variety of Calendar options.

At a Glance

  • Customizable booking option
  • Unlimited bookings
  • User-friendly
  • No re-schedule feature
  • One calendar/user


Appointlet has been serving businesses and their clients since 2012.

The flexible booking management system can accommodate enterprises in various industries, regardless of the size.

This software simplifies the booking process for clients while making it easier for you to manage bookings from any internet-enabled device.

This scheduler comes with features like reminders and confirmations, online payments, CRM, and many more.




Here are Appointlet’s features:


✔ Unlimited Bookings

This appointment scheduling software that’s free online allows your clients to make as many bookings as possible.

This is an especially impressive feature if you’ve been marketing your business aggressively, and your efforts are starting to pay off.


✔ Unlimited Meeting Types

Have you ever wished that you could classify your meeting to help you prepare well in advance?

Appointlet lets you group your pending session into categories to help you plan your time well, for instance:


  • 10-minute intro
  • 30-minute PowerPoint presentation
  • 30-minute Q&A


✔ Unlimited Form Fields

With this scheduler, you can add as many fields in your forms as possible, to help you learn everything about clients.

Examples include:


  • Name
  • Location
  • Special notes
  • Marital status


✔ Logo

It helps when you have software that lets you append your logo on your bookings page.

Appointlet allows you to use your logo to help your clients identify you from the crowd.

This feature lets your customers know that they’re dealing with the right business.


✔ Personalized Links

This scheduler lets you personalize your bookings page to set you aside from your competitors.

Here, you can add your business’s URL to allow clients to check out your business services and any other information that they may require.


✔ Grant Team Access

Appointlet is one of the best free appointment scheduling software on our list because it lets you invite your team to sign into the software. This way, your staff can easily manage their timings, lessening the workload for you.


Calendar Appointment & Management


This scheduler has a booking page via which you can view all your bookings and find out how your business is performing.

This page displays crucial information like meeting frequency, member profile, and much more.

Here, you can set your staff’s availability to let your customers know the best times to make appointments.

You can also connect your team with their calendar, i.e. Office 365 or Google Calendar.

Note that your staff won’t be able to take bookings until you link their calendars.




This schedule allows you to accept payments through the following methods:


  • Bank transfers
  • Major debit/credit cards (Visa, MasterCard, American Express)




This software sends reminders to clients to ensure that they show up for meetings.

Also, you’ll get an email every time your customers cancel or re-schedule appointments.


Apps & Integrations


This desktop appointment scheduling software‘s free version is not only compatible with Windows and Mac, but you can also deploy on the cloud. Also, you can use this scheduler on Windows mobile, Android, and iOS.


Can I Link Appointlet To My Favorite Apps?

Yes, you can integrate the scheduler with apps like:


  • Zoom
  • GoToMeeting
  • Cisco Webex Meeting


Ease Of Use


This software is easy to use, with its minimalistic interface. Clients can easily book appointments.

The fact that you can add your business logo means that spotting you will be hassle-free.

Using the software from the back end is also smooth.

From the admin panel, you can easily spot pending appointments, cancelations, re-schedules, or your staff’s bookings at a glance.




  • Cloud
  • Windows
  • Mac
  • Windows mobile
  • Android
  • iOS
Customer Support


Appointlet offers email and chat support options for its clients.

Please note that support here is not available 24/7.


Who Is Appointlet Best For?

This is one of the best free appointment scheduling software because it can be applicable in many industries such as:


  • SaaS businesses
  • Consulting firms
  • Accounting firms
  • Law firms
  • Beauty parlors
  • Wellness centers


What Does The Paid Version Offer?

Here are some features you’ll be able to enjoy with the paid plan:


  • More integration options (Stripe, Slack, MailChimp, Zapier amongst others)
  • Priority email
  • Onboarding for 5+ members
  • Disabling of Appointlet’s branding
  • Customizable confirmations
  • Conversions tracking


Key Takeouts

Appointlet has no limitations when it comes to how many appointments you can receive/make and how many meeting types admins can set.

The software also lets you receive client bookings straight from your email campaigns or landing page.

The scheduler sends automatic reminders, confirmations after bookings, and notifications in cases of cancelations or re-schedules.

With Appointlet, you can receive payment from your services either through debit/credit or bank transfers.

The free version also doesn’t have a priority email and has limited integration options.

Online payments such as Stripe do not come with the free version.

At a Glance

  • Unlimited scheduling/1 calendar
  • Unlimited service listing
  • Powerful reporting
  • No email reminders
  • No text message reminders
  • No time zone converter




Acuity has been in the market since 2006 and has over 50,000 subscribers around the world.

Gavin Zuchlinski got the idea to develop a booking app when he saw his mom struggling with appointment management for her massage therapy business.

Acuity joined the Square business in 2019 and has continued to help companies automate their bookings regardless of their time zones.




Acuity’s features include:


✔ Real-Time Availability 

With this feature, your clients can book you from anywhere, on a 24-hour basis.

You can edit the default settings to match your business operations.

For instance, you can allow/disallow the ability for a client to edit information on forms after submission. Also, you can prevent clients from amending their forms hours before the appointment.


✔ Reschedule & Cancelation Rule

Have you ever wished for a scheduler that prevents clients from canceling or rescheduling appointments a few hours prior? This appointment scheduling software free download allows you to set rules on cancellation and reschedule timelines.


✔ Reports

This scheduler gives you access to the following report types:


  • Revenue
  • Users
  • Intake forms
  • Appointments
  • Tips
  • Export


✔ Intake Form Questions

These forms help you gather information about your clients.

Examples of details that you can require your clients to fill are:


  • Name
  • Phone number
  • Email


Calendar Appointment & Management


Clients can make bookings depending on your availability.

Here, customers can only reschedule or cancel appointments prior, following the rules you’ve set.

As the admin, you can view make appointments by day, week, or month.

You can block off slots to cater for the time when you’re unavailable.




With this scheduler, you can set the currency that you want your clients to use to pay for services.

However, note that you need to subscribe to paid plans to enable online payments from PayPal, Skrill or Square.




The free version sends confirmation upon booking, but note that it doesn’t offer reminders.


Apps & Integrations


This appointment scheduling software is free for download on Android and is also compatible with iOS, cloud, and Windows.

Please note that Acuity’s free plan doesn’t allow integrations.


Ease Of Use


Acuity runs smoothly right from the minute you finish signing up.

This software is highly intuitive, making it easy for use on both front and back ends.

The scheduler helps you get around by displaying prompts to guide you on how to start and set up features.

Everything that you need to manage your appointments is within easy reach.




  • Android
  • Windows
  • Cloud
  • iOS
Customer Support


You can reach Acuity’s support via email.

To start communication, clients should fill in a contact form, after which support writes back.

Note that email support is only available on weekdays from 7 am to 8 pm EST.

If you need quick help, the scheduler has an extensive knowledge base and video tutorials that are available to you 24/7.


Who Is Acuity Best For?

This free appointment scheduling software for photographers as well as other service-based professionals is applicable in the following areas:


  • Beauty parlors and wellness centers
  • Customer service consulting
  • Marketing and advertising
  • Media production
  • Fitness training


What Does The Paid Version Offer?

Acuity paid version unlocks the following features:


  • Up to 36 calendar
  • Different staff locations
  • Email reminders
  • Worldwide text message reminders
  • Removal of Acuity branding
  • Subscription memberships
  • Gift certificates
  • Automatic time zone converter
  • Logo display
  • Customization of company colors
  • Text customization to match your business
  • Integrations including (PayPal, Stripe, Square, Zapier, Zoho amongst others)


Key Takeouts

Acuity’s Freebie plan offers appointment solutions, such as booking confirmations, reports, bookings page, and availability setting amongst others.

The solution is suitable for small businesses that want to manage their appointments better.

No chat or phone support for clients that would like speedy solutions.

At a Glance

  • Responsive customer service
  • Robust reporting
  • User-friendly
  • No two-way sync with Google calendar
  • No text reminders




Picktime has been in the market since 2017.

Although relatively new, this software not only helps in appointment management but works well as a workforce optimization tool.

This scheduler has features like; reports, notifications, a calendar management system, location access, staff scheduling, and so much more.




Picktime’s features include:


✔ Reports

Picktime displays instant reports by:


  • Cancellations
  • Team members
  • Location
  • Services


At a glance, you can see which team members have bookings, clients that follow through by showing up for appointments, or how different locations of your business are performing.

The software lets you export your reports as PDF or Excel.

You can view the reports by:


  • Day
  • Previous day
  • Last one week
  • Month
  • Custom date range


✔ Closed Dates

You can notify your clients regarding any dates that your business will remain closed for instance during the holidays.

This feature allows customers to only book slots that fall on timelines when your business will be open.


✔ Staff Scheduling

You can connect bookings to your staff’s calendar seamlessly.

This way, staff can concentrate on offering services while you help assign appointments.


✔ Location Access

Are you running a multi-location business?

Picktime automatically detects a client location and prompts the clients to make appointments in a branch near them.


Calendar Appointment & Management


This appointment scheduling is free-to-use software that enables business owners to block off time to cater for holidays.

Here, you can view performance for businesses in different locations as well as see daily, weekly or monthly bookings.




Users can set payment details like preferred currency and receive payments via:


  • Stripe
  • PayPal




Picktime lets you enable email notifications to class and resource clients every time they’re:


  • Booked
  • Rescheduled
  • Canceled

Also, your clients get reminders on pending appointments to limit no-shows.


Apps & Integrations


This software is compatible with Cloud, iOS, Android, and Windows.

You can link Pick time with your favorite apps and software such as:


  • Facebook
  • Stripe
  • Google
  • Stripe


Ease Of Use


Are you wondering how to use this free appointment scheduling software? 

Well, Picktime is an intuitive and user-friendly scheduler that doesn’t require any prior technical knowledge.




  • Android
  • Windows
  • Cloud
  • iOS
Customer Support


Users can reach support via phone and online.


Who Is Picktime Best For?


  • Medical practices (Dentists, surgeons, psychologists)
  • Beauty and wellness businesses (Nail artists, salons, hair stylists)
  • Personal meetings (Coaching, spiritual services, cleaning)
  • Events (Wedding planners, business meetings, escape rooms)
  • Official (Interviews, financial services, call centers)
  • Education (Libraries, colleges, universities)


What Does The Paid Version Offer?

This software is entirely free to use, hence has no additional features/plans.


Key Takeouts

Picktime is a reliable and free software that helps with booking appointments and offers useful features.

It offers reports, staff scheduling, multi-location access, bookings page, notifications, and reminders.

The scheduler sends emails before the appointment day.

Picktime doesn’t support text reminders.

At a Glance

  • Two-way synchronization
  • Intuitive interface
  • Text reminders
  • Appointment limitations
  • Staff limitations


10to8 has been in operation since 2012.

Since its inception, the software has become a favorite of thousands of businesses worldwide. 

With automatic time zone converter, reminders, reports, calendar management, this scheduler is worth a look.




10to8’s features are as follows:


✔ Online Bookings

This free appointment scheduling solution made it to our list because of its availability to clients 24/7*365.

Clients can make bookings on the internet, regardless of the time or location for convenience.


✔ Customizable Bookings Page

You can customize your bookings page to add details like name, date, phone number, or social media.

The information helps in branding, as it lets clients contact you directly.


✔ Change & Cancellation Rules

Are you looking for a scheduler that can help protect your time?

This software has a policy that caters to sudden changes and cancellations, by allowing you to set specific rules.


✔ Reschedule

Users can reschedule appointments immediately after appointments to which they might otherwise forget to do on time.

This time-saving option allows clients to pick up from where they left, without filling the information afresh.


Customer Management


This self-scheduling appointment software‘s free version lets you view custom fields, notes, tags, and client history to help with future marketing campaigns.

The system automatically detects your client’s time zone, helping you offer them a personalized experience.


Calendar Appointment & Management


This scheduler’s calendar offers a hassle-free way to manage appointments.

Here, an admin can view crucial details like activity logs to see what staff members are currently busy with appointments, who has read their reminders, and so on.

If a client would like to re-book an appointment, the software has a “Repeat” feature that they can utilize.

Your customer can set this option to twice a week, once a week, or monthly.




10to8 allows clients to pay via:


  • SagePay
  • Stripe
  • PayPal
  • Major credit cards




With this scheduler, your clients will get one email reminder per appointment to ensure they show up on time.

Also, the scheduler sends email confirmations once a booking is successful.


Apps & Integrations


This free appointment scheduling app is compatible with: iOS, Android, Cloud, Windows, Linux, Mac, Windows, and Windows mobile.

You can integrate 10to8 with more than 1500 Zapier integrations.

You can also add the following to your bookings page:


  • Facebook page button
  • Website plugins (WordPress, Joomla, or Weebly)
  • Zoom
  • Satisfaction survey
  • Client review badge


Ease Of Use

This scheduler has a navigation panel that is easy to use. Every feature is also within easy reach, and you don’t need to be tech-savvy to use 10to8.




  • Android
  • Windows
  • Windows-mobile
  • Linux
  • Cloud
  • iOS


Customer Support


Users can reach 10to8 support via email, phone or live chat.


Who Is 10to8 Best For?

10to8 is a free salon appointment scheduling software that is also suitable for businesses in the following areas:


  • Education
  • Healthcare
  • Banking
  • Alpaca farming
  • Customer service
  • Sales


What Does The Paid Version Offer?

10to8 paid version unlocks the following features:


  • Up to 600 appointments /month and bespoke for larger teams
  • Up to six staff logins and also accepts bespoke request
  • Product demo
  • HIPAA tools
  • Phone+online support
  • Take bookings in multiple locations


Key Takeouts

10to8 is robust and reliable software for reducing no-shows.

The free plan is feature-rich and offers; group bookings, integrations with over 1500 apps, customizable bookings page, client management, email reminders, online payments, amongst others.

The software doesn’t offer text message reminders, although you can activate this feature with a paid plan.

The software can only take appointments in one location, but you can use the paid plan to cater to multiple locations.

At a Glance

  • Booking website
  • Booking widget
  • Admin app
  • Lengthy signup process
  • Limited to 50 appointments
  • Limited custom features


This scheduler has been helping businesses automate their bookings since 2008.

The software is a favorite for many, with its attractive booking websites, customizable templates, reminders, easy rescheduling, and cancellation, amongst others.




Here are SimplyBook’s features:


✔ Manual & Automatic Bookings

There are other ways through which clients might stumble upon your business, besides your bookings page, hence might show up abruptly. This client appointment scheduling software‘s free version allows you to take bookings manually as well as online.


✔ Administration

You can easily monitor your business on the go, using your iOS or Android device.

This software accommodates multiple users and allows you to assign rights and permissions for data and system security, as well as easier management.


✔ Recurring Appointments

As a business owner, having clients book several appointments ahead of time helps you plan your resources better.

Your customers also rest easy knowing that you will offer them the services that they repeatedly need as their provider of choice.


✔ Time Zone Locator

Clients from all over the world can make bookings with this free appointment scheduling software

If you’ve been looking to expand your business globally, SimplyBook is suitable for you.


✔ Client Reviews

This feature is essential for you if you want clients to spread the good word about your services.

As a customer, you can be sure that a business will offer you the best services because they wouldn’t want to risk having a lousy reputation online.


Calendar Appointment & Management


This app has a calendar management system that allows clients to give additional notes alongside their bookings.

Clients can also view service providers for variety.




You can send or receive money while using this scheduler via:


  • PayPal
  • Stripe
  • Credit cards




After bookings, this free appointment scheduling software for 2020 sends automatic customizable notifications to confirm successful bookings. The system also sends automated reminders regarding pending appointments.

If you like, you can purchase an SMS package as a separate feature.


Apps & Integrations


You can integrate SimplyBook to hundreds of apps using Zapier. Examples here are:


  • Gmail
  • Slack
  • Salesforce
  • Freshbooks
  • Zenkit


Ease Of Use


The sign-up process can overwhelm users that are not familiar with setting up their own software.

However, the interface is user friendly and intuitive, making usage a breeze once users familiarize themselves with it.




  • Android
  • Windows
  • Windows mobile
  • Linux
  • Cloud
  • iOS


Customer Support


Clients can reach SimplyBook’s support via email, phone or live chat.


Who Is SimplyBook Best For?

This software for beauty appointment scheduling is free and is also suitable for use in the following areas:


  • Universities
  • Call centers
  • Embassies
  • Medical practices
  • Covid-19 testing centers


What Does The Paid Version Offer?

The paid version has the following additional features:


  • Three-to unlimited custom features
  • Coupons
  • Sales POS
  • HIPAA compliance
  • Link removal
  • 35 providers
  • Up to 2000 bookings


Key Takeouts

SimplyBook offers lots of features that can help you manage your appointments better on both the front and back ends.

The software has reminders, bookings page, customizable templates, and staff management.

The free version is only limited to 50 appointments/month.

At a Glance

  • Responsive customer service team
  • Strong email marketing
  • Great CRM tool
  • Email/Live chat options
  • No SMS function


EngageBay launched the scheduler in 2016.

This software integrates customer relationship, marketing, and sales tools seamlessly to help your business grow.

Besides booking appointments, the software captures and nurtures your leads, eventually converting them into satisfied clients.




Here are the scheduler’s features:


✔ Time Zone Adaptability

Do you serve clients internationally?

EngageBay is inclusive software that displays appointments by a client’s time zone.


✔ Embed Forms

The software allows you to create a maximum of five forms that you can use to embed in links that you send to your clients.



This scheduler gives you 1000 free branded emails and contacts every month.

You get contact management, ticket management, and lead handling to help strengthen your customer relationship game.


Calendar Appointment & Management


EngageBay comes with a free calendar, but you can also choose to add your Office 365 or Google Calendars.

You can view daily or monthly events that clients have booked to help you plan ahead.

On the calendar, you can set your availability and send links to your clients to allow them choose a slot that suits them.




Using Zapier, you can connect the following payment options to your account:


  • PayPal
  • Stripe


EngageBay allows you to set reminders according to a duration that is suitable for you.

Both clients and staff get email reminders to ensure everyone shows up for the meeting.


Apps & Integrations


This software is compatible with: iOS, Android, Windows, cloud, Windows, Mac, and Linux.

You can integrate this software with:


  • Zapier
  • Xero
  • Mailgun
  • Sendgrid
  • Postmark
Ease Of Use


EngageBay has a simple but intelligent design that’s user-friendly for both you and your clients.

The dashboard is easily navigable, helping you find anything that you need stress-free.




  • iOS
  • Android
  • Windows
  • Cloud
  • Linux
  • Mac
Customer Support


Users can contact support via email and live chat.


Who Is EngageBay Best For?

This free appointment scheduling software for small business is suitable for the following enterprises:


  • SaaS
  • Call centers
  • Non-profits
  • Real estate
  • B2B


What Does The Paid Version Offer?

This scheduler’s paid version some additional features:


  • 15000 to unlimited contacts
  • Website messaging
  • Up to 20GB file storage
  • Push notifications
  • Webs rules
  • Automation/workflows
  • Triggers
  • Landing page coding
  • API
  • Analytics
  • Customer reporting

And so much more!


Key Takeouts

EngageBay is an all-in-one solution that caters to businesses in search of marketing automation and CRM tools.

The scheduler also has an appointment page that comes with a free calendar with an option to add Google or office 365 calendars, reminders, notifications, and more.

The free version doesn’t have text messaging. However, users can use email communication as well as live chat.

Create up to five forms and embed in links to send to your clients is a superb feature making EngageBay one of the best free appointment scheduling software in 2020.

At a Glance

  • Extremely easy to use
  • Free support provided
  • Highly rated and recommended
  • Affordable upgrade to paid plans
  • Few advanced features/integrations
  • 3 meetings per month limit for free plan

MeetFox is a relatively new contender in the field of free online appointment scheduling software. The platform’s focus is on ease of use and simplicity while still providing the necessary tools.

Clients can pick open slots on your calendar directly to schedule online or in-person meetings. Automated alerts and invoicing will make your life easier and ensure you provide a better service.

The free plan looks as follows:

  • 3 meetings/month
  • Scheduling
  • Video calls
  • Payments (Stripe only)
  • Support 7 days a week

By supporting video calls, and payments, MeetFox allows you to effectively run a client-facing business for free. The main problem comes in with the 3 meetings per month limit which will hamper your ability to work. If you need it, there are also a shortlist of handy paid add-ons you can purchase on a monthly basis:

  • Call recording: $10
  • Group calls: $5 (4), $10 (8), $20 (12)
  • Custom CNAME and email address: $5

The paid plans are fairly affordable (starting at $11 per month), and even the basic plan upgrades you to 20 meetings a month which is more suitable for a full-time occupation. Unfortunately, there are no free plans for business or enterprise packages.

That being said, not all free appointment scheduling software also comes with professional support, which is a good plus. MeetFox is reviewed very highly by professionals and customers alike. The only potential pitfall is that it’s not the most advanced platform with very few third-party integrations. That being said, it’s an accessible and capable free tool to help kickstart your online business.

Wrap Up

The above free appointment scheduling software offer a variety of features, all designed to help you handle your appointments hassle-free. Truth is – there’s no one size fits all. We hope our research of the top software and their standout features made your life easier today by summarizing all key information you might need before you jump to conclusions.

Go ahead, signup and start exploring the 2020’s top appointment systems now!


What is online booking?

Online booking is making appointments over the internet for future service provision.


How do I create an online booking for free?

There are many different types of free online scheduling software with straightforward signing up processes that you can use to manage your appointments.


How much does scheduling software cost?

Scheduling software companies’ group costs according to the solution’s features.

Costs can be anywhere from $8/month, all the way to  $80+/month.


What is the best free online appointment software? 

Different solutions have their unique features, hence the reason it’s impossible to pick the top free appointment scheduling software. The guide above gives you each software’s perspective, to enable you to choose one that best suits your business.